Planning

Governor Document Storage and Communication Platform - licenses and training

  • Cambridgeshire County Council

UK2: Preliminary market engagement notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-043989

Procurement identifier (OCID): ocds-h6vhtk-056862

Published 29 July 2025, 4:22pm

Last edited 29 July 2025, 4:25pm

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Scope

Description

Cambridgeshire County Council is looking for a provider to deliver an online document storage and communications platform for Governing Bodies of its schools and academies across Cambridgeshire.

We require:

• A maximum of 121 licenses

• Training and development to enable new users and employees (e.g. Clerks to Governors) to access and utilise software appropriately

• Provide opportunities for secure, GDPR compliant online documentation storage which can be uploaded by assigned users

• Provide opportunities for assigned members to access broader Local Authority support and guidance documentation from a centralised library of documents (with restrictions as defined by the purchaser)

• Provide a secure platform for communications amongst members of the Governing Body

• Provide the purchaser with the opportunity to oversee engagement and usage, as well as accessing documentation with the prior permission of end users.

Contract dates (estimated)

  • 1 September 2025 to 31 August 2027
  • 2 years

Main procurement category

Services

CPV classifications

  • 48000000 - Software package and information systems
  • 72200000 - Software programming and consultancy services

Contract locations

  • UKH - East of England

Engagement

Engagement deadline

6 August 2025

Engagement process description

Cambridgeshire County Council is interested in understanding from suppliers whether the requirements scoped out above can be supplied by any organisations to allow the council to deliver this service across the county.


Participation

Particular suitability

Small and medium-sized enterprises (SME)


Contracting authority

Cambridgeshire County Council

  • Public Procurement Organisation Number: PJVB-3262-VGVJ

New Shire Hall Emery Crescent Enterprise Campus,

Alconbury Weald, Huntingdon

PE28 4YE

United Kingdom

Region: UKH12 - Cambridgeshire CC

Organisation type: Public authority - sub-central government