Scope
Reference
DN775020
Description
Livv Housing Group is seeking to establish a framework of contractors to provide cleaning and clearance services across two lots.
Lot 1- Cleaning
Lot 2- Clearance
Additional cleaning/clearance services may be required from time to time under the framework, to meet the needs of Livv Housing Group.
The outcome of the tender process will be a 2-year framework with the option to extend by 12 months; this agreement is expected to commence October 2025. It is envisaged that the final framework will be awarded to approximately 3 contractors for Cleaning and 3 contractors for Clearance.
This ITT is issued as a single stage Open Procedure under the Procurement Act 2023.
This procurement exercise is being led by the Livv Housing Group for itself and on behalf of the other members of the Group and references to Livv Housing Group and the Group should be construed accordingly.
The framework will be available to the following, such that each of the following will be entitled to purchase services from the successful contractors at the discretion of Livv Housing Group:
- Livv Housing Group and all subsidiary undertakings, both current and future
- All parts of any current or future group structure of which Livv Housing Group is, or may become, a part
- Any joint venture entities (whether companies, limited liability partnerships or otherwise) in which any member of the Group participates from time to time (whether as a shareholder, member or otherwise), and are permitted by Livv Housing Group to make particular purchases from the contractor from time to time
Commercial tool
Establishes a framework
Total value (estimated)
- £1,950,000 excluding VAT
- £2,340,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2028
- 3 years
Description of possible extension:
The outcome of the tender process will be a 2-year framework with the option to extend by a further 12 months subject to the Livv Housing Group requirements and the performance of the contractors.
Main procurement category
Services
CPV classifications
- 44613700 - Refuse skips
- 45452000 - Exterior cleaning work for buildings
- 90911000 - Accommodation, building and window cleaning services
Contract locations
- UKD - North West (England)
Lot constraints
Description of how multiple lots may be awarded:
Bidders can bid on multiple lots and if successful able to be awarded on multiple lots
Lot 1. Cleaning
Description
Services required under the framework are expected to include:
Lot 1 - Cleaning
- Internal cleaning of Empty properties
- Front and rear external litter picking and brushing of paved areas
- External cleaning of front and rear doors
- External cleaning of front downstairs windows and sills
- Cleaning of white goods (cooker, cooker hood and fridge microwave, washing machine if retained in the property)
- Clearing out of a socially and environmentally dirty dwelling
- Wet carpet clean
- Dry carpet clean
- Pressure washer clean
- Graffiti clean
- Upholstery clean
- Needle / Sharp sweep
Lot value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Clearance
Description
Services required under the framework are expected to include:
Lot 2 - Clearance
- Dwelling clearance
- Roof-space clearance
- Exceptionally dirty clearance
- Garden debris clearance
- Exceptional garden debris clearance
- Provision of a mini skip
- Provision of a large skip
- Garage/shed clearance
- Exceptional environmental cleans
Lot value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Call-off contracts will be awarded by the Group in accordance with the rules as defined by Section 45 of the Procurement Act 2023.
Call-off contracts under the framework may be awarded without competition or following a competitive selection process.
The duration and size of any call-off contract is likely to vary at the discretion of Livv Housing Group dependent on the needs of the business. Work that falls outside of the scope covered by the cost submission document, but can be included in the overall scope of the framework, will be priced for on a case by case basis.
Where a competitive selection process is undertaken, Livv Housing Group reserves the right to amend and refine the relative weightings of elements where appropriate for call-off contracts. The specific competitive selection criteria and relative weightings will be set on a case by case basis (see tender documentation for further details).
While it is anticipated that the framework conditions of participation will be required for the majority of call-off contracts, from time to time the Group may require the contractor to meet bespoke Conditions of Participation. In all circumstances, the Group may request additional information from contractors before awarding a contract.
The form of contract to be used for call-off contracts is included within the tender documentation pack.
During the life of the framework if a contractor becomes a "excluded" or "excludable" contractor, in line with the Procurement Act 2023, the Group reserves the right to remove the contractor from the framework and no further call-off contracts will be issued to that contractor.
Prices are fixed at Tender for 12 months.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Cleaning
Lot 2. Clearance
See tender documentation.
Technical ability conditions of participation
Lot 1. Cleaning
Lot 2. Clearance
See tender documentation.
Particular suitability
Lot 1. Cleaning
Lot 2. Clearance
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 August 2025, 5:00pm
Tender submission deadline
29 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 10 July 2028
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60.00% |
| Price | Price | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Internal process began pre-February 24th 2025.
Contracting authority
Livv Housing Group
- Public Procurement Organisation Number: PDPR-4361-WLZP
Lakeview
Prescot
L34 1PJ
United Kingdom
Contact name: Claire Paton
Email: tenders@cirruspurchasing.co.uk
Website: https://livvhousinggroup.com/
Region: UKD71 - East Merseyside
Organisation type: Public authority - sub-central government