Scope
Reference
101826
Description
As part of the Council's services, we offer an event facility for both external customers (weddings etc.) and internal customers (supplier events, community events etc.) at the Town Hall. These events have the option of having catering included on a fixed price per head basis. As the catering facility is an essential part of the event space offering, we are looking to undertake a procurement exercise to secure a new contract for the provision of catering and bar facilities for internal and external catering events within all the council's premises (primarily Town Hall) used as a hire venue. There will also be the occasional requirement to cater for other large events such as the Lord Mayor may require from time to time. The new procurement exercise will be split into the following Lots: • Lot 1 - Catering Service for Internal and External Events • Lot 2 - Catering Service for Business Meetings and Training • Lot 3 - Full Bar Service of Alcoholic and Soft Drinks
Total value (estimated)
- £187,083 excluding VAT
- £224,499 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 30 October 2026
- Possible extension to 31 October 2027
- 2 years
Description of possible extension:
1 x 12 month extension
Main procurement category
Services
CPV classifications
- 55520000 - Catering services
Contract locations
- UKE32 - Sheffield
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 August 2025, 12:00pm
Tender submission deadline
29 August 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Contracting authority
Sheffield City Council
- Public Procurement Organisation Number: PPQT-9425-JWVM
Town Hall, Pinstone Street,
Sheffield
S1 2HH
United Kingdom
Contact name: Tim Dent
Telephone: +44 01142053646
Email: tim.dent@sheffield.gov.uk
Website: http://sheffield.gov.uk
Region: UKE32 - Sheffield
Organisation type: Public authority - sub-central government