Section one: Contracting authority
one.1) Name and addresses
Cabinet Office
70 Whitehall
London
SW1A2AS
govgrantsmanagedservice@cabinetoffice.gov.uk
Country
United Kingdom
Region code
UKI32 - Westminster
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
www.gov.uk/government/organisations/cabinet-office
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Economic and financial affairs
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of the Government Grants Managed Service - BAU
two.1.2) Main CPV code
- 75100000 - Administration services
two.1.3) Type of contract
Services
two.1.4) Short description
The purpose of this Prior Information Notice (PIN) is to notify all interested parties of the Cabinet Office's intention to undertake a procurement exercise for the appointment of a Supplier of operational staff for the business-as-usual running of the Government Grant Managed Service (GGMS).
The Authority is open to interest from both individual organisations and consortia. The GGMS, established following a two-year pilot, is the new centralised, managed service to administer general government grants on behalf of departments, ALBs and local authorities. The contract length will be for 3 years and will have the ability to be extended by 12 months, on two occasions.
The service is intended for a range of general government grants of varying size, value and complexity from departments, arm's length bodies and local authorities. We expect the portfolio to be up to £2 billion in value over the 3 years of the contract.
two.1.5) Estimated total value
Value excluding VAT: £50,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 75100000 - Administration services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Main Services Required
To provide staff to deliver a high-quality grant administration service: one that instils confidence in departments, ALBs and local authorities when entrusting their grant requirements.
To deliver the administration of all grants within the GGMS portfolio, in accordance with each customer's required timelines. The performance of each grant will need to be monitored and reported through the lifecycle, to assess the efficiency and quality of the service provided.
To provision flexible resourcing, to enable the service to draw on necessary skills on a just-in-time basis; to scale resources up or down within a 3-week period upon request from the Cabinet Office to manage fluctuations in business-as-usual demand.
To deliver the GGMS in accordance with the Cabinet Office's existing operating procedures and utilise the current technology; no alternative processes or technologies are permitted.
Key Participation Requirements
Extensive experience of operating managed services.
Specific expertise in government grant management and adherence to the Functional Standard GovS 015: Grants.
Expertise in counter-fraud and assurance in grant making.
Ability to effectively work in blended teams (civil servant and supplier). Across the lifecycle of the contract, the GGMS is expected to increase the ratio of civil servants within these blended operations.
The human resources to operate the managed service must hold BPSS level security clearance as a minimum, with SC clearance potentially required for some individuals.
We are currently exploring the potential routes to market with RM6322 CCS DPS Funds Administration & Disbursement Services (FAADS) being one of the options we are keenly exploring.
Supplier ability to provide services in the UK (for the avoidance of doubt, England, Northern Ireland, Scotland and Wales) both remotely and face to face as required.
Proposed route to market
The Cabinet Office will hold a one hour market briefing event at 11:00, 15 August 2025.
An extended two-week window for clarification questions from interested parties will follow until 17:00, 29 August.
The Cabinet Office will extend an opportunity to all suppliers to meet 1:1 before 29 August. A meeting can be requested following the market briefing event.
Response
Interested parties who are able to meet the requirements are invited to respond to this engagement by emailing and confirming govgrantsmanagedservice@cabinetoffice.gov.uk.
The deadline to submit your response is 12:00 Noon, on 8 August 2025.
All replies must clearly state both the supplier's interest, and the capability to offer the main services required and meet the key participation requirements.
This PIN exercise does not constitute a form of agreement or assurance from the Cabinet Office regarding the development of the procurement process.
two.3) Estimated date of publication of contract notice
1 April 2026
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Timeline and Next Steps
The Authority intends to launch their procurement during Winter 2025 and award the Contract by February 2026.
Terms and Conditions of the PIN
This PIN does not formally signify the beginning of a procurement and does not constitute a commitment by the Cabinet Office to undertake any procurement exercise.
This PIN is for information only and is not a call for competition. The Cabinet Office reserves the right not to enter a formal procurement process and not award contracts. Accordingly, the Cabinet Office will not be liable for any bid cost, expenditure, work or effort incurred by a provider in acting on the basis of this PIN.
All information included in this PIN is indicative and subject to change.