Scope
Description
This tendering exercise is being undertaken using the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.
This procurement relates to the hire of commercial training venues for use by the Economic Crime and Cyber Academy predominantly in the City of London.
The aim of this procurement project is to identify a commercial venue provider that meets the ECCA's requirements for high quality venues and first-class customer service. The ECCA has been providing training services to law enforcement, government departments and private organisations for many years and has an excellent reputation for the delivery of its training, thus, high quality training venues are intrinsic to the product provided.
The ECCA is therefore seeking high quality venues for education and training with purpose-built classrooms varying in size depending on the number of delegates attending the course. The usual optimum number of delegates is 12, although this can be extended to 14. There will be up to 2 trainers present as well. Smaller breakout rooms are also desirable when required
The contract duration is for 2 years with an extension option of 24 months, in one-year increments, therefore the contract duration is 4 years.
Total value (estimated)
- £1,040,000 excluding VAT
- £1,248,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2029
- 4 years
Main procurement category
Services
CPV classifications
- 80520000 - Training facilities
Contract locations
- UK - United Kingdom
- UKI - London
Participation
Legal and financial capacity conditions of participation
As set out in the tender documents.
Technical ability conditions of participation
As set out in the tender documents.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 August 2025, 12:00pm
Tender submission deadline
28 August 2025, 12:00pm
Submission address and any special instructions
This tendering exercise is being undertaken using the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.The estimated contract value per annum is £260k. The total values for the full duration of the contract is therefore £780,000, for the 3-year term.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | Suppliers commercial responses will evaluated against total contract cost per room and cost per delegate.. The commercial evaluation methodology is set out in the tender documents. |
Price | 55% |
| Technical | Suppliers will be required to submit respnses to a number of sub-weighted questions relating to the requirements of the department at the City of London Police relating to this procurement (venue... |
Quality | 30% |
| Responsible Procurement | Suppliers will be required to submit responses to set out how they will deliver against a chosen option from the City of London Corporation Social Value menu. The Social Value menu is provided withn... |
Quality | 15% |
Other information
Payment terms
As set out within the tender documents.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Suppliers already known to the oraganisation via a previous inhouse boking system.
Contracting authority
The Mayor and Commonalty and Citizens of the City of London
- Public Procurement Organisation Number: PYQD-1693-MYXR
PO Box 270
City of London
EC2P 2EJ
United Kingdom
Telephone: 020 7606 3030
Email: mitchell.walker@cityoflondon.gov.uk
Website: https://www.cityoflondon.gov.uk
Region: UKI43 - Haringey and Islington
Organisation type: Public authority - sub-central government