Section one: Contracting authority
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EDIS-24-003 - Provision of a Library Management System
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Education Authority (EA) invites tenders for the Provision of a Library Management System. The initial contract period is for 5 years with the option to extend the contract by further periods of 2 years + 2 years + 1 year. The administering procurement office for this tender, on behalf of EA, will be the Belfast office.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,400,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48160000 - Library software package
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Education Authority (EA) invites tenders for the Provision of a Library Management System. The initial contract period is for 5 years with the option to extend the contract by further periods of 2 years + 2 years + 1 year. The administering procurement office for this tender, on behalf of EA, will be the Belfast office.
two.2.5) Award criteria
Quality criterion - Name: AC1 2c Detailed Functional Requirements / Weighting: 35
Quality criterion - Name: AC2 2d Delivery and Support of the Proposed Solution / Weighting: 25
Quality criterion - Name: AC3 Social Value / Weighting: 10
Cost criterion - Name: AC4 Cost / Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
Optional extension periods of 2 years + 2 years + 1 year.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-036545
Section five. Award of contract
Contract No
1
Title
Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 July 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SOFTLINK EUROPE LTD
Oak Court North Leigh Business Park
WITNEY
OX29 6SW
Telephone
+49 1993883401
Fax
+49 1993883763
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,400,000
Total value of the contract/lot: £4,400,000
Section six. Complementary information
six.3) Additional information
The contract value stated in this notice is the higher value within the range £3,711,331.45 - £4,400,000.00 and includes all available extension periods and a contingency figure to enable onboarding of possible new builds during full available contract period.
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom