Scope
Description
The successful Supplier will be required to provide Catering and Hospitality Services for the Cabot Learning Federation.
The Cabot Learning Federation is well established Multi Academy Trust situated in Somerset, North Somerset, Bristol, South Gloucestershire and Gloucestershire and may include at the commencement to this contract the following 36 sites where the successful contractor may be required to deliver a service and meet the requirements of the specification at each school from the contract commencement.
The 36 sites which may be part of this tender are:
•Begbrook Primary Academy, Begbrook Drive, Stapleton, BS16 1HG
•Broadoak Academy, Windwhistle Road, Weston-Super-Mare, BS23 4NP
•Brook Academy, Mill Lane, Gloucester, GL3 4ZN
•Castle Primary School, Castle Street, Stoke-Sub-Hamdon, TA14 6RE
•CLF Post 16, Woodside Road, Kingswood, BS15 8BD - (through John Cabot Academy)
•Digitech Studio School, Tower Road North, Warmley, BS30 8XQ
•Engage - Evergreen Primary Academy, Waverley Street, Easton, BS5 0YR
•Evergreen Primary Academy, Waverley Street, Easton, BS5 0YR
•Frome Vale Academy, Frenchay Road, Downend, BS16 2QS
•Hanham Woods Academy, Memorial Road, Hanham, BS15 3LA
•Hans Price Academy, Marchfields Way, Weston-Super-Mare, BS23 3QP
•Haywood Village Academy, 20 Whitney Crescent, Weston-Super-Mare, BS24 8ES
•Herons' Moor Academy, Locking Road, Weston-Super-Mare, BS24 7DX
•John Cabot Academy, Woodside Road, Kingswood, BS15 8BD
•Kingsmead Academy Hartswell, Wiveliscombe, Taunton TA4 2NE (Provides delivered meals to outside CLF)
•King's Oak Academy, Brook Road, Kingswood, BS15 4JT
•King's Oak Primary Academy, Brook Road, Kingswood, BS15 4JT
•Lansdown Park Academy, Stockwood Lane, Bristol, BS14 8SJ
•Lime Hills Academy, Pound Lane, Nailsea, BS48 2NN - (Delivered Service from outside Cabot Learning Federation currently)
and Lime Hills Academy, Beaufighter Road, Weston-Super-Mare, BS24 8EE
•Minerva Primary Academy, The Greenway, Fishponds, BS16 4HA
•Minerva Primary School, Outer Circle, Somerset, TA1 2BU
•Monkton Wood Academy, School Road, Monkton Heathfield, Taunton, TA2 8PD
•Priorswood Primary School, Wedlands, Taunton, Somerset, TA2 7AD (Provides a delivered service to Minerva Primary School)
•Queen Margaret Primary Academy, York Road, Tewkesbury, GL20 5HU
•Summerhill Academy, Plummer's Hill, St George, BS5 7JU
•Tewkesbury Academy, Ashchurch Road, Tewkesbury, GL20 8DF
•The Redstart Primary School, Redstart Road, Chard, Somerset, TA20 1SD (Provides a delivered service to Castle Primary School
•The Sky Academy, Pickeridge Close, Taunton, TA2 7HW (Provides delivered meals to outside CLF)
•Uphill Village Academy, Old Church Road, Uphill, Weston-Super-Mare, BS23 4XH
•Wallscourt Farm Academy, Longdown Avenue, Stoke Gifford, BS16 1GE
•Waycroft Academy, Selden Road, Stockwood, Bristol, BS14 8PS
•Wicklea Academy, Wick Road, Bristol, BS4 4HR
•Winterstoke Hundred Academy, Beaufighter Road, Weston-Super-Mare, BS24 8EE
•Winterstoke Hundred Academy LP, Apprentice Wy, Locking Parklands, Weston-Super-Mare BS24 7PS
•Woodlands Academy, Whittock Road, Stockwood, Bristol, BS14 8DQ
See PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Bristol:-School-catering-services./FM3VG2XD37
To respond to this opportunity, please click here:
Total value (estimated)
- £12,660,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2032
- 6 years
Description of possible extension:
The contract being tendered is for three years in duration from 1 September 2026 until 31 August 2029, with the option to extend for a further term of 1 year + 1 year + 1 year on the same terms and conditions excluding the right to further extend. The contract will be guaranteed performance in nature.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. Somerset
Description
Castle Primary School, Castle Street, Stoke-Sub-Hamdon, TA14 6RE
Kingsmead Academy Hartswell, Wiveliscombe, Taunton TA4 2NE
The Sky Academy, Pickeridge Close, Taunton, TA2 7HW
Minerva Primary School, Outer Circle, Somerset, TA1 2BU
Monkton Wood Academy, School Road, Monkton Heathfield, Taunton, TA2 8PD
Priorswood Primary School, Wedlands, Taunton, Somerset, TA2 7AD
The Redstart Primary School, Redstart Road, Chard, Somerset, TA20 1SD
Lot value (estimated)
- £2,531,886 including VAT
Contract locations
- UKK23 - Somerset
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. North Somerset
Description
Broadoak Academy, Windwhistle Road, Weston-Super-Mare, BS23 4NP
Hans Price Academy, Marchfields Way, Weston-Super-Mare, BS23 3QP
Haywood Village Academy, 20 Whitney Crescent, Weston-Super-Mare, BS24 8ES
Winterstoke Hundred Academy BF, Beaufighter Road, Weston-Super-Mare, BS24 8EE
Winterstoke Hundred Academy LP, Apprentice Wy, Locking Parklands, Weston-Super-Mare BS24 7PS
Lime Hills Academy, Pound Lane, Nailsea, BS48 2NN and Lime Hills Academy, Beaufighter Road, Weston-Super-Mare, BS24 8E2
Uphill Village Academy, Old Church Road, Uphill, Weston-Super-Mare, BS23 4XH
Herons' Moor Academy, Locking Road, Weston-Super-Mare, BS24 7DX
Lot value (estimated)
- £2,883,640 including VAT
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Bristol
Description
Begbrook Primary Academy, Begbrook Drive, Stapleton, BS16 1HG
Evergreen Primary Academy, Waverley Street, Easton, BS5 0YR
Engage - Evergreen Primary Academy, Waverley Street, Easton, BS5 0YR
Frome Vale Academy, Frenchay Road, Downend, BS16 2QS
Lansdown Park Academy, Stockwood Lane, Bristol, BS14 8SJ
Minerva Primary Academy, The Greenway, Fishponds, BS16 4HA
Summerhill Academy, Plummer's Hill, St George, BS5 7JU
Waycroft Academy, Selden Road, Stockwood, Bristol, BS14 8PS
Wicklea Academy, Wick Road, Bristol, BS4 4HR
Woodlands Academy, Whittock Road, Stockwood, Bristol, BS14 8DQ
Lot value (estimated)
- £3,587,104 including VAT
Contract locations
- UKK11 - Bristol, City of
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. South Gloucestershire
Description
Digitech Studio School, Tower Road North, Warmley, BS30 8XQ
Hanham Woods Academy, Memorial Road, Hanham, BS15 3LA
John Cabot Academy, Woodside Road, Kingswood, BS15 8BD
King's Oak Academy, Brook Road, Kingswood, BS15 4JT
King's Oak Primary Academy, Brook Road, Kingswood, BS15 4JT
CLF Post 16, Woodside Road, Kingswood, BS15 8BD
Wallscourt Farm Academy, Longdown Avenue, Stoke Gifford, BS16 1GE
Lot value (estimated)
- £2,531,973 including VAT
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Gloucestershire
Description
Brook Academy, Mill Lane, Gloucester, GL3 4ZN
Queen Margaret Primary Academy, York Road, Tewkesbury, GL20 5HU
Tewkesbury Academy, Ashchurch Road, Tewkesbury, GL20 8DF
Lot value (estimated)
- £1,125,397 including VAT
Contract locations
- UKK13 - Gloucestershire
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Somerset
Lot 2. North Somerset
Lot 3. Bristol
Lot 4. South Gloucestershire
Lot 5. Gloucestershire
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
29 August 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
13 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 June 2026
Award criteria
| Name | Type | Order of importance |
|---|---|---|
| Criterion 1 | Quality | 1 |
| Criterion 2 | Cost | 2 |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The tender process will be conducted as a multi-stage Competitive Flexible Procedure.
This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Regulations 2024. Following the initial selection stage, the Contracting Authority intends to invite a maximum of six suppliers to participate in the tender stage selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner
The three stages will be:
1.Participation and Written Tender Stage - suppliers must meet the conditions of participation set out in this Tender Notice to advance to the tender stage of the competition and also submit a signed Non-Disclosure Agreement. The conditions of participation are to complete all mandatory responses and gain an overall combined score of 80% or more on the Technical and Professional Ability section and additional questions 8.2.
The full tender documentation will be issued to the top six scoring suppliers who also meet the above criteria on the date specified within the timelines.
Tender stage responses will be assessed against the following weighted criteria:
•Catering Service Delivery 15%
•Management 10%
•People 10%
•Service development 10%
•Finance 30%
•Social and Added Value 5%
•Presentation - next stage 20%
2.Presentation Stage - the contracting authority intends to shortlist the three highest scoring suppliers from the Written Tender Stage to present to the selection panel. Any bidder whose score is greater than 20% below the highest scoring bidder after scoring of the written bids, will not be invited to the presentation stage
The presentations will be scored according to the following criteria:
•Confidence in the management team responsible for contract delivery (10%)
•Demonstration of catering standards within school menus being proposed (5%)
•Cultural fit (5%)
3.Preferred Supplier Stage
The highest scoring supplier after presentations will be invited to:
•Clarify or confirm any commitments made in their tender
•To discuss and seek agreement on how proposals in their tender can best be applied to the service provision to maximise client benefit
•To agree details of KPIs and commitments to be included in the contract
See PSQ Document for more information.
Contracting authority
Cabot Learning Federation ~ Catering Tender
- Public Procurement Organisation Number: PQMH-7586-GPYL
Cabot Learning Federation, Federation House, King's Oak Academy, Brook Road
Bristol
BS15 4JT
United Kingdom
Telephone: 01276 673896
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government