Scope
Reference
T/GW086/25
Description
SmarTeam is a Product Data Management (PDM) system, which underpins UKAEA's current Technical Document Management System (TDMS). Whilst SmarTeam is still operational, it is now classified as a legacy system by the vendor and is increasingly misaligned with UKAEA's evolving business and technical requirements. To safeguard business continuity and mitigate long-term risks, UKAEA is proactively assessing future replacement options. Deliver a Data Lifecycle Management (DLM) solution to UKAEA supporting contemporary Engineering and Scientific programmes e.g. Lithium Breeding Tritium Innovation (LIBRTI) programme. This is a market engagement exercise only and tender publishing dates and contract values are estimates at this stage and are very likely to change. Please download the documents on EU Supply and submit Appendix 1 - Submission Document by the deadline of 19/08/25.
Total value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 28 February 2026 to 27 February 2029
- Possible extension to 27 February 2032
- 6 years
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 48100000 - Industry specific software package
- 48000000 - Software package and information systems
- 48311000 - Document management software package
- 48422000 - Software package suites
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
20 August 2025
Engagement process description
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
3 November 2025
Contracting authority
UK Atomic Energy Authority
- Public Procurement Organisation Number: PLJV-1169-JTDD
Culham Science Centre
Oxfordshire
OX14 3DB
United Kingdom
Contact name: Guy Wells
Telephone: +44 0123546
Email: guy.wells@ukaea.uk
Website: https://www.gov.uk/government/organisations/uk-atomic-energy-authority
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - central government