Section one: Contracting authority/entity
one.1) Name and addresses
Historic Environment Scotland
Longmore House, Salisbury Place
Edinburgh
EH9 1SH
Telephone
+44 1316688866
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://historicenvironment.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Other activity
Built Environment, Tourism, Conservation
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Technical Hardware and Support Services for Robotic Scanning Workstations
Reference number
HES/C/4291
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of the provision of technical hardware and support services for robotic scanning workstations.
The contract duration is to be for 60 months.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £389,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The Contract will include maintenance services for robotically operated digital scanning equipment used within the National Collection of Aerial Photography (NCAP).
The scope of the maintenance services provided will include:
- Annual on-site preventative maintenance
- All software updates
- All replacement parts
- Customer support
two.2.11) Information about options
Options: Yes
Description of options
The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
HES intends to award to the Supplier on the basis that competition is absent for technical reasons. The robotic systems were developed by the Supplier for HES on the basis no solution is otherwise available in the marketplace. Given the nature of the services described in II.2.4 of this notice, the necessary support and service engineers, and specialist expertise, can only be provided by the Supplier.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
HES/C/4291
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
24 July 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
CBM-Logix Ltd
C B M Logix Ltd, Unit 10A, Shaw Lane Industrial Estate, Ogden Road
Doncaster
DN2 4SQ
Country
United Kingdom
NUTS code
- UKE3 - South Yorkshire
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £389,000
Section six. Complementary information
six.3) Additional information
It should be noted that this VEAT notice is intended to inform the market of the intention to award a contract under Regulation 33.4.b(ii)
and whilst the system requires an award date prior to the notice publication for the avoidance of doubt it should be noted that the contract has not been entered into prior to the publication of this notice.
(SC Ref:786578)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
Country
United Kingdom