Scope
Description
In its capacity as Lead Tenant for organisations based in Equality House and the NI Human Rights Commission, ECNI requires a contract for the provision of IT Support Services. The Contract will be for an Implementation period of up to 8 weeks, followed by an Initial period of 3 years with the option to extend for two further periods of up to 24 months each. Tenderers should refer to the Specification Schedule for full detail on the deliverables of this contract.
Total value (estimated)
- £1,916,666.67 excluding VAT
- £2,300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 22 September 2025 to 16 November 2028
- Possible extension to 16 November 2032
- 7 years, 1 month, 25 days
Description of possible extension:
Following contract award there will be an implementation period of approximately 8 weeks prior to commencement of the Initial Term. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
- 72500000 - Computer-related services
- 72510000 - Computer-related management services
- 72600000 - Computer support and consultancy services
- 72700000 - Computer network services
- 72610000 - Computer support services
- 72511000 - Network management software services
- 72611000 - Technical computer support services
Participation
Technical ability conditions of participation
As per Tender documentation
Submission
Enquiry deadline
15 August 2025, 3:00pm
Tender submission deadline
27 August 2025, 3:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 17 May 2032
Award criteria
| Name | Description | Type |
|---|---|---|
| AC1 - Implementation Plan | As per tender documentation |
Quality |
| AC2 - Service Delivery | As per tender documentation |
Quality |
| AC3 - Contract and Account Management | as per tender documentation |
Quality |
| AC4 - Business Continuity | as per tender documentation |
Quality |
| AC5 - Social Value | as per tender documentation |
Quality |
| AC6 - Total Contract Price | as per tender documentation |
Price |
Weighting description
Award criteria
Other information
Payment terms
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
Description of risks to contract performance
Exclusions
If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become 'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.
The Contracting Authority expressly reserves the rights:
(I). not to award any contract as a result of the procurement process commenced by publication of this notice;
(II). to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV). to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Equality Commission for Northern Ireland
- Public Procurement Organisation Number: PCRV-7846-NVYR
Equality House, 7-9 Shaftsbury Square
Belfast
BT2 7DP
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast