Scope
Reference
DDPT061
Description
Derbyshire Dales District Council (the Council) is seeking a supplier(s) to supply Light plant and hand tools.
This contract is being let as two lots: Lot 1 Hand Tools, Lot 2 Light Plant.
Suppliers may bid for one or both lots. Each lot will be evaluated and awarded in accordance with the evaluation criteria and methodology detailed in the Part One Process Overview document.
The initial contract period is 3 years; the contract is estimated to commence 6 October 2025 and expire 5 October 2028.
There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum total contract period is Five years
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 6 October 2025 to 5 October 2028
- Possible extension to 5 October 2030
- 5 years
Description of possible extension:
There will be an option to extend the contract for two (2) years in annual increments, subject to satisfactory performance and business needs.
Options
The right to additional purchases while the contract is valid.
Additional Light Plant and Tool Products may be purchased during the term where necessary.
Main procurement category
Goods
Contract locations
- UKF13 - South and West Derbyshire
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Hand Tools
Description
Hand tools
The Councils core product requirements are set out in Part Six Light Plant and Tools Product and Pricing Schedule
It is expected that all core items are kept in stock and available for either collection or delivery.
The supplier will ensure they are able to deliver all items on the Part Six Light Plant and Tools Product and Pricing Schedule to the Councils Northwood Depot (Northwood Depot, Harrison way, Darley Dale, DE4 2LF) or Town Hall, Matlock, DE4 3NN, within 48 hours of receiving a P.O.
Lot value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
CPV classifications
- 44510000 - Tools
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Light Plant
Description
Light Plant
The Councils core product requirements are set out in Part Six Light Plant and Tools Product and Pricing Schedule, the equipment includes mowers, hedge cutters, blowers, strimmers, telescopic pole saw, batteries.
It is expected that all core items are kept in stock and available for either collection or delivery.
The supplier will ensure they are able to deliver all items on the Part Six Light Plant and Tools Product and Pricing Schedule to the Councils Northwood Depot (Northwood Depot, Harrison way, Darley Dale, DE4 2LF) or Town Hall, Matlock, DE4 3NN, within 48 hours of receiving a P.O.
Lot value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
CPV classifications
- 16160000 - Miscellaneous gardening equipment
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
This procurement is reserved for
UK suppliers
Conditions of participation
Lot 1. Hand Tools
Lot 2. Light Plant
As part of the tender process, Bidders will be required to provide an export of their core supplier information on the Central Digital Platform (CDP) and unique share code, as allocated by the CDP and include with their bid.
Conditions of participation have been set for this procurement, these are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.
Particular suitability
Lot 1. Hand Tools
Lot 2. Light Plant
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 August 2025, 5:00pm
Tender submission deadline
26 August 2025, 2:00pm
Submission address and any special instructions
The procurement is being managed electronically, using the councils e-tendering system, please select the link which will transfer you to our e-tendering system where you can register your interest and access the documents. The council will only accept expressions of interest through the e-tendering system.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality | 60% | |
| Price | Price will be evaluated based on a maximum of 40% for the lowest priced compliant Bid (subject always to the provisions in relation to abnormally low Bids). Other Bids will be awarded a number of... |
Price | 40% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Derbyshire Dales District Council
- Public Procurement Organisation Number: PLCB-7612-RJLM
Town Hall, Bank Road
Matlock
DE4 3NN
United Kingdom
Contact name: Sherry Russell
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government