Scope
Description
The aim of this procurement is to contract with a supplier to provide the servicing, maintenance, technical support and breakdown cover for ISIS Science and Technology Facilities Council's (STFC) UPS (Uninterruptable Power Supply) and generators located at Rutherford Appleton Laboratory.
Total value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 13 October 2025 to 12 October 2027
- Possible extension to 11 October 2029
- 3 years, 11 months, 30 days
Description of possible extension:
Optional Extension of 2 Years.
Main procurement category
Services
CPV classifications
- 50532300 - Repair and maintenance services of generators
Contract locations
- UKJ14 - Oxfordshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 August 2025, 2:00pm
Tender submission deadline
5 September 2025, 2:00pm
Submission address and any special instructions
To access this opportunity please click here: https://ukri2.my.salesforce-sites.com/ProSpend__CS_ContractPage?SearchType=Projects&uid=a1MQH000004QxgT2AS&searchStr=&sortStr=Recently+Published&page=1&filters=&County= Please note the following steps for accessing this opportunity via the Atamis eSourcing platform: 1. Log in or create an account here: https://ukri2.my.site.com 2. Navigate to the opportunity in the Find an Opportunity section of the site or via the direct access link above. 3. Select Register Interest (you will not be able to view the tender documentation without registering an interest). 4. Go back to the main menu and navigate to the My Proposals and Quotes section of the site. 5. Select the opportunity from the list. Tender Documents for download are found in the Documents tab.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| UKRI-4899 Technical | Technical inclusive of social value (10%) |
Quality | 80.00% |
| UKRI-4899 Price | Price | 20.00% |
Other information
Description of risks to contract performance
Failure to meet KPIs could jeopardise the performance of the contract.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The specification used in this procurement was consistent with previous iterations and did not undergo any material changes. As such, the requirements were clearly defined, and the procurement process followed a proven and effective approach. The procurement was conducted within a well-understood and stable market, which significantly reduced the risk of unforeseen outcomes.
Contracting authority
UK Research & Innovation (UKRI)
- Public Procurement Organisation Number: PDQJ-7126-JDHG
Polaris House
Swindon, Wiltshire
SN2 1FL
United Kingdom
Region: UKK14 - Swindon
Organisation type: Public authority - central government