Scope
Description
St Gregory's Catholic College ("the Authority") seeks to appoint an experienced Facilities-Management (FM) partner to deliver an integrated hard- and soft-FM service across the College's estate in Bath (postcode BA2 8PA). The successful contractor will assume single-point responsibility for statutory compliance, reactive and planned maintenance, staff management and value-for-money service delivery, in line with the Procurement Act 2023 light-touch regime for above-threshold services.
The contract will support the school's objective of moving from a mixed in-house / multi-supplier model to a single accountable FM solution.
Scope of Services
The Authority expects tenders to cover, as a minimum, the functions listed below:
• TUPE and management of existing staff teams (see Appendix 2) and note core and variant bids
• Waste Management
• Security (inclusion locking and unlocking, as required)
• Grounds Maintenance (including upkeep of sports field)
• Ongoing repairs and maintenance
• Rolling decoration programme
• Energy Management
• Servicing of all Boilers and other Plant
• Porterage services, as required in operational hours
• Management of digitised premises system
• Management of school risk assessments and risk registers
• Asbestos management
• Purchasing of required materials
• Reporting to Senior Leaders and Governors (and any other stakeholders, as required)
• Liaising with other key stakeholders as required (Local Authority; HSE; DFE)
• Full project delivery for minor works
Procurement Procedure:
Notice type: UK4 - Tender notice (light-touch contract).
Procedure: Open procedure (standard 25-day tender period; no reduction applied).
Electronic submission: All documents must be downloaded and returned via the linked e-tender portal.
Evaluation: Most Economically Advantageous Tender (MEAT) - split 50 % Quality / 40 % Price / 10 % Social Value, detailed criteria in the ITT.
Preliminary market engagement: A single supplier meeting was held to scope requirements; information shared has been incorporated into the tender pack in accordance with PA 2023 s.16-17.
Please see Appendix E for an indicative timescale.
Total value (estimated)
- £1,225,000 excluding VAT
- £1,470,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 October 2025 to 27 October 2028
- Possible extension to 27 October 2030
- 5 years, 1 day
Description of possible extension:
The initial contract term will be three (3) years from the anticipated service-commencement date (27 October 2025 - 26 October 2028).
The Authority reserves the right, at its sole discretion, to extend the contract by up to two (2) additional periods of twelve (12) months each (maximum total duration five (5) years, ending 26 October 2030).
An extension may be exercised by the Authority giving written notice no later than three (3) months before the current term expires. In deciding whether to exercise an extension the Authority may take into account, but is not limited to, the following factors:
• the Contractor's performance against the Key Performance Indicators and statutory-compliance obligations;
• the availability of sufficient budget and funding approvals;
• mutual agreement on any service development or price adjustment in line with the CPI-linked formula set out in the contract; and
• any other operational, strategic, or commercial considerations that the Authority deems relevant.
No further extensions beyond these two optional years will be permitted under this notice.
Main procurement category
Services
CPV classifications
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50740000 - Repair and maintenance services of escalators
- 50750000 - Lift-maintenance services
- 71314200 - Energy-management services
- 71317000 - Hazard protection and control consultancy services
- 77314000 - Grounds maintenance services
- 79711000 - Alarm-monitoring services
- 79713000 - Guard services
- 79715000 - Patrol services
- 79993000 - Building and facilities management services
- 90921000 - Disinfecting and exterminating services
- 90922000 - Pest-control services
Submission
Enquiry deadline
7 August 2025, 6:00pm
Tender submission deadline
20 August 2025, 12:59am
Submission address and any special instructions
https://in-tendhost.co.uk/educationportal/aspx/Home
Tenders must be returned via this portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Qulity | Assessed on method statements covering statutory compliance, planned maintenance, people & engagement, and sustainability (see ITT Section 2) |
Quality | 50% |
| Price | Price is scored only on the core staffing scenario (2.00 FTE). Bidders must also price the 2.33 FTE variant, but that figure is collected for information only and is not scored. The Authority... |
Price | 40% |
| Social Value | Evaluated against Social Value Model themes: local employment and carbon reduction, as set out in ITT Section 4 |
Quality | 10% |
Other information
Payment terms
Payment terms as per draft contract
Description of risks to contract performance
KPIs as per tender documents
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Justification for not publishing a preliminary market engagement notice
The school held a single-supplier scoping discussion to refine scope and budget. Full details of that engagement and any information disclosed have been included in the tender documents (see Appendix C) to ensure no supplier is advantaged
Documents
Associated tender documents
https://in-tendhost.co.uk/educationportal/aspx/Home
To obtain the full set of tender documents please register as a supplier on the In-Ted Education Portal, and then express an interest.
Contracting authority
Saint Gregory's Catholic College
- UK Register of Learning Providers (UKPRN number): 10017344
Combe Hay Lane
Bath
BA2 8PA
United Kingdom
Email: sheldona@st-gregorys.org.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government