Scope
Description
West Sussex County Council is looking to procure provision of CCTV Monitoring and Maintenance of two Solar Farm sites and one Battery Storage site for a 3+1+1 year contract term. The Solar Farms are located at Tangmere and Westhampnett in West Sussex. The Battery Storage site will be located in Halewick Lane and is due to come online at the end of 2026. We also require installation of a new CCTV system at the Tangmere and Halewick Lane sites.
Total value (estimated)
- £165,000 excluding VAT
- £198,000 including VAT
Contract dates (estimated)
- 5 January 2026 to 4 January 2029
- Possible extension to 4 January 2030
- 4 years
Main procurement category
Services
CPV classifications
- 79714000 - Surveillance services
Engagement
Engagement deadline
8 August 2025
Engagement process description
The estimated total contract value for this contract would be £165k. A breakdown of the costs is shown in the below table: Item Cost CCTV Monitoring and Maintenance for 3 sites over 5 years £75k Installation of a New CCTV System at Tangmere £40-£45k Installation of a New CCTV System at Halewick Lane (end of 2026) £40-£45k We are seeking responses to the below Pre-Market Engagement Questions from interested suppliers: 1. Would you be interested in bidding for the above contract? Would this opportunity be more commercially appealing to you if it was split into two lots or contracts, separating the installation of the new CCTV system from the ongoing monitoring and maintenance? 2. Regarding the new CCTV systems to be installed, WSCC would like the system to include thermal imaging to cover monitoring at night. Would this be possible? Have you installed this type of system in the past? 3. WSCC would like site access provision to be included as part of this contract rather than provided by a separate supplier, is this something you can offer? 4. Do you consider the estimated contract value above to be accurate? If not please explain why and provide alternative values? 5. Would you require site visits to price for this work? 6. Please detail your experience in carrying out this type of work in the past. 7. Please explain how you would ensure that the CCTV systems are kept live (even with sheep on site) requiring a way to prevent false alarms. 8. How quickly can your team respond to issues on site? Please submit you responses to Nana.Apawudza@westsussex.gov.uk by Friday 8th August 2025.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
1 October 2025
Contracting authority
West Sussex County Council
- Public Procurement Organisation Number: PXJW-5627-QRQR
County Hall
Chichester
PO19 1RG
United Kingdom
Contact name: Nana Apawudza
Email: nana.apawudza@westsussex.gov.uk
Website: https://www.westsussex.gov.uk
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government