Scope
Reference
PLACE793H
Description
Derbyshire County Council (The Council) is seeking to establish a Framework for the supply, delivery and collection of ready mixed and volumetric concrete to support the delivery of construction, highways, and maintenance works across Derbyshire. The framework aims to ensure a consistent supply of high-quality concrete that meets technical, environmental, and safety standards, whilst delivering best value for money.
Commercial tool
Establishes a framework
Total value (estimated)
- £4,500,000 excluding VAT
- £5,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 28 September 2029
- 3 years, 11 months, 28 days
Description of possible extension:
2 - 12 months extensions available subject to requirement and supplier performance
Main procurement category
Goods
CPV classifications
- 44114000 - Concrete
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Lot 1. North West
Description
Lot 1 North West
Lot value (estimated)
- £642,857.14 excluding VAT
- £771,428.57 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. North
Description
Lot 2 North
Lot value (estimated)
- £62,857.14 excluding VAT
- £771,428.57 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. East
Description
Lot 3 East
Lot value (estimated)
- £642,857.14 excluding VAT
- £771,428.57 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. West
Description
Lot 4 West
Lot value (estimated)
- £642,857.14 excluding VAT
- £771,428.57 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. South East
Description
Lot 5 South East
Lot value (estimated)
- £642,857.14 excluding VAT
- £771,428.57 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. South
Description
Lot 6 South
Lot value (estimated)
- £642,857.14 excluding VAT
- £771,428.57 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Ex Works
Description
Lot 7 Ex Works
Lot value (estimated)
- £642,857.14 excluding VAT
- £771,428.57 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
3.4 Under the Framework, Tenderers will have the option to bid for all lots that are listed (provided that they are able to supply the items that have been indicated) and will not be limited to only being awarded onto a specific number of lots. Call-offs from the Framework will be conducted by either Direct Award or Further Competition, based on the needs of the Council and specific job requirements.
Lot Structure
This Framework Agreement is divided into seven (7) Lots, as outlined below:
• Lots 1 to 6 (inclusive):
These Lots cover six separate geographical areas across Derbyshire (excluding Derby City), for the supply and delivery of materials to both depots and operational areas.
• Lot 7 - Ex Works:
This Lot is reserved for materials to be collected directly by Derbyshire County Council's own workforce.
Supplier Ranking and Allocation (Lots 1 to 6)
For each material type and load size within each Lot, suppliers will be ranked based on the lowest price, including any offered rebate discount, for the required item/line and awarded as follows:
• Primary Supplier
• Secondary Supplier
• Tertiary Supplier
This ranked, tiered structure is designed to ensure continuity of supply, maintain quality standards, and support timely delivery.
Call-Off Procedure
1. The Primary Supplier will be the default point of contact and is expected to meet the requirements in full.
2. If the Primary Supplier is unable to meet demand, delivery timeframes, or specification requirements, the Secondary Supplier will be approached.
3. If both Primary and Secondary Suppliers are unable to fulfil the requirement, the Tertiary Supplier will be engaged.
4. Should the Tertiary Supplier also be unavailable or unable to deliver, Derbyshire County Council reserves the right to continue down the ranked list of other eligible suppliers (if any), awarding to the next available supplier offering the lowest price for the requirement.
Price Parity and Geographical Proximity
In the event that two or more suppliers offer the same price for a call-off requirement, Derbyshire County Council will award the call-off to the supplier that is geographically closest (in miles) to the relevant depot or site location. This approach ensures the most operationally efficient and cost-effective delivery outcome.
Notification of Supplier Standing
Upon award of the Framework Agreement, all successful suppliers will be notified of their allocated ranking (Primary, Secondary, Tertiary) for each relevant material and load size within each Lot.
This allocation defines the order of engagement for call-off contracts and outlines supplier expectations under the Framework.
Annual Review and Ranking Adjustments
Supplier rankings may be reviewed annually on the anniversary of the Framework Agreement.
Any approved price adjustments may result in changes to supplier rankings to ensure that the Framework continues to represent best value for Derbyshire County Council.
Lot 7 - Direct Award for Ex Works
For Lot 7, where materials are to be collected directly by Derbyshire County Council, direct award will be made based on the following criteria:
• Closest physical location (in miles) to the specified depot or operational site.
• Most competitive price for the material and load size required.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. North West
Lot 2. North
Lot 3. East
Lot 4. West
Lot 5. South East
Lot 6. South
Lot 7. Ex Works
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
25 August 2025, 11:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 25 July 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=5755be92-3569-f011-813a-005056b64545&fromProjectDashboard=True
Contracting authority
Derbyshire County Council
- Public Procurement Organisation Number: PWZQ-2162-JJQL
County Hall
Matlock
DE4 3AG
United Kingdom
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government