Scope
Reference
C375434
Description
This is a Planned Procurement Notice for the provision of Pressure Washers, Traffic Film Remover and Exterior Vehicle Cleaning Consumables.
We are expecting this to be done on 3 lots:
1) Pressure washers (Purchase/Leasing model) that are compatible with the use of Traffic Film Remover. Whilst the Trust will continue to use pressure washers, most of these are end of life and therefore may be replaced by one suggested as part of this lot.
2) Traffic Film Remover - non caustic, ideally non-corrosive in either 10L, 20L and 205L barrels.
3) Exterior Ambulance Cleaning Consumables. This lot includes screen wash/de-icer, degreasers, blue window clean, other ancillary and consumable items including such as syphons, pumps and adaptors.
The anticipated contract period will be based on an initial 3 year contract with an option to extend for further 2 x 12 month periods.
This will be undertaken under the Procurement Act 2023 regulations - Open Procedure.
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2027
- Possible extension to 31 October 2029
- 3 years, 11 months
Description of possible extension:
Option to extend for 2 x 12 month periods
Main procurement category
Goods
CPV classifications
- 42924740 - High-pressure cleaning apparatus
- 39830000 - Cleaning products
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
- UKF3 - Lincolnshire
- UKF2 - Leicestershire, Rutland and Northamptonshire
Lot 1. Pressure Washers
Description
Pressure washer replacements which are used to clean down ambulances and will use Traffic Film Remover (TFR) through the system.
Whilst the Trust will continuing using the existing pressure washers, these are approaching end of life and the intention is to replace with a pressure washer from this lot.
Options will include both purchase price and leasing costs. Potential suppliers should also provide pricing and details of their maintenance and servicing packages.
Lot value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Traffic Film Remover
Description
Supply of Traffic Film Remover for use in the pressure washers
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Exterior Ambulance Cleaning Products
Description
This lot is for consumables of cleaning products used for external ambulance cleaning.
Examples of products in this lot include
- Screenwash, degreasers, blue window clean and ancillary items such as syphons, pumps and adaptors.
Lot value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Pressure Washers
Lot 2. Traffic Film Remover
Lot 3. Exterior Ambulance Cleaning Products
As per tender documentation
Technical ability conditions of participation
Lot 1. Pressure Washers
Lot 2. Traffic Film Remover
Lot 3. Exterior Ambulance Cleaning Products
As per tender documentation
Particular suitability
Lot 1. Pressure Washers
Lot 2. Traffic Film Remover
Lot 3. Exterior Ambulance Cleaning Products
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
21 August 2025
Enquiry deadline
29 September 2025, 12:00pm
Tender submission deadline
6 October 2025, 12:00pm
Submission address and any special instructions
As per Atamis Tender Portal https://atamis-1928.my.salesforce-sites.com/?searchtype=Projects
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criteria to be confirmed. | Cost | 50.00% |
| Quality (including Social Value) to be confirmed | Quality | 50.00% |
Procedure
Procedure type
Open procedure
Contracting authority
East Midlands Ambulance Service NHS Trust
- Public Procurement Organisation Number: PYQW-9421-PXDP
Trust Headquarters, 1 Horizon Place, Mellors Way, Nottingham Business Park
Nottingham
NG8 6PY
United Kingdom
Contact name: Chris Johnson
Telephone: +115 8659785
Email: procurementestatescategory@nottshc.nhs.uk
Website: https://www.emas.nhs.uk/
Region: UKF14 - Nottingham
Organisation type: Public authority - central government