Scope
Reference
CT2025
Description
Victoria Academies Trust is inviting tenders for the provision of contract cleaning services across its portfolio of 11 primary schools located in the West Midlands, Staffordshire, Birmingham, Walsall, and Worcestershire. The contract covers the full delivery of daily term-time and annual deep cleaning services, including the provision of all cleaning staff, supervision, materials, equipment, and quality assurance systems.
The successful contractor will be required to supply a fully managed cleaning solution that meets the Trust's specification and standards, including TUPE obligations, safeguarding requirements, and adherence to relevant health and safety legislation. The service must be delivered outside of school hours (unless otherwise stated) and reflect site-specific access and layout needs.
The anticipated contract start date is 1 December 2025 and will run for 3 years, with an option to extend for 2 further 1-year periods. The total estimated contract value exceeds the current threshold under the Procurement Act 2023. The service will be delivered on-site at each school location as detailed in the tender documentation.
PLEASE CONTACT joe.tewley@victrust.org for a full tender pack
Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
The contract will be awarded for an initial period of three (3) years, commencing on 1 December 2025, with the option to extend by up to two (2) additional periods of one (1) year each.
These optional extensions may be exercised at the sole discretion of Victoria Academies Trust and will be subject to satisfactory performance, continued value for money, and the evolving operational needs of the Trust. Extensions will be considered based on:
The supplier meeting or exceeding agreed Key Performance Indicators (KPIs),
The supplier's ongoing compliance with legal, safeguarding, and health & safety obligations,
The Trust's strategic priorities and budgetary constraints.
Each extension will be formally agreed in writing before the expiry of the initial or subsequent term.
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
- 90920000 - Facility related sanitation services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
29 August 2025, 5:00pm
Tender submission deadline
5 September 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted electronically via email to:
All submissions must be clearly titled and structured in accordance with the instructions set out in the Invitation to Tender (ITT) documents. Bidders must ensure their organisation name is visible on all documents submitted.
No electronic auction will be used as part of this procurement. Late submissions will not be accepted. All tender documentation, including Part A, Part B, and the Commercial Offer Form (in Excel format), must be received by 12.00pm on Friday 5th September 2025.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
16 September 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Contract Cost / Value for money | Cost | 40% |
| Quality of Service Proposal | Price | 30% |
| Health & Safety Compliance | Price | 10% |
| Experience & References | Quality | 10% |
| Added Value / Innovation | Price | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
CLEANING TENDER (FINAL).zip
please contract joe.tewley@victrust.org for a full tender pack
Contracting authority
VICTORIA ACADEMIES TRUST
- Companies House: 07887796
- Public Procurement Organisation Number: PVNL-4483-QQGG
Victoria Park Primary Academy
Smethwick
B66 3HH
United Kingdom
Telephone: 07432723721
Email: joe.tewley@victrust.org
Region: UKG37 - Sandwell
Organisation type: Public authority - sub-central government