Scope
Reference
0939ZHPTED
Description
The Council currently manages City Highways and Street lighting work using AppInterface, a solution made up of individual applications largely hosted on-premises, with data stored in an SQL database. The Spoils module is an exception, hosted separately as a standalone website for recording waste materials.
In line with our cloud first policy, an on-premises solution is no longer acceptable. A new SaaS or cloud solution is required, which may involve adapting and migrating the current system. Meanwhile, the existing on-premises system must be maintained to remain operational and secure. Additionally, integration with the new Highways system, Alloy, via a new API will need to be configured within the AppInterface system.
Total value (estimated)
- £130,000 excluding VAT
- £156,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 1 February 2028
- Possible extension to 1 February 2031
- 5 years, 1 day
Description of possible extension:
The total possible contract duration is (5) five years, which consists of an initial term of (2) two years with the option to extend for up to a further (2) two + (1) one years.
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKF21 - Leicester
Participation
Conditions of participation
Please see Appendix A within the tender documents uploaded to the portal.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 August 2025, 12:00pm
Tender submission deadline
13 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | See 'Annex A - Tender Pricing Schedule for the provision of Maintenance and Minor Developments of AppInterface System' document. |
Price | 70.00% |
| Quality | See method statement questions within the 'Tender Response Document - Maintenance and minor developments of AppInterface system' document |
Quality | 30.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Leicester City Council
- Public Procurement Organisation Number: PXRT-5737-VBQD
City Hall (4th Floor)
Leicester
LE1 1FZ
United Kingdom
Contact name: Zhiaw Hama
Telephone: 0116 454 3502
Email: zhiaw.hama@leicester.gov.uk
Website: https://www.leicester.gov.uk
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government