Scope
Reference
T696/AD
Description
Mid and East Antrim Borough Council would like to appoint experienced and competent service providers for a select list for the repairs and maintenance of compactors, roll on/off containers and roll packers at the Council's five Household Recycling Centres.
Household Recycling Centre opening hours are detailed below:
Redlands HRC, Harbour Highway, Larne BT40 1AX
Sullatober HRC, 10 Marshallstown Road, Carrickfergus BT38 9DE
Waveney Road HRC, Waveney Road, Ballymena BT43 5BA
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2026
- Possible extension to 31 August 2028
- 3 years
Description of possible extension:
2 x 12 month extensions subject to satisfactory review and performance.
Main procurement category
Services
CPV classifications
- 34144512 - Refuse-compaction vehicles
- 39713300 - Rubbish compactors
- 44613700 - Refuse skips
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 90530000 - Operation of a refuse site
Contract locations
- UKN - Northern Ireland
Lot constraints
Description of how multiple lots may be awarded:
Suppliers can apply for individual Lots or a combination of the three depending on their specialism, but they must indicate which lot or lots they wish to be considered for.
Lot 1. Repairs and maintenance of compactors
Description
The successful service provider(s) will be responsible for the provision of scheduled and reactive servicing, repair and maintenance of compactors. All compactors should be maintained on-site unless it is unsafe to do so. Where specialist equipment is required, it may be necessary for the service provider(s) to carry out essential works off-site.
A full list of compactors is provided on appendix 1, lot 1, this also includes the type of material the compactor is utilised for.
Scheduled six-monthly safety inspections must be carried out on all compactors. A service checklist must be submitted at the time of inspection.
After each routine service, the service provider(s) must provide the following to the Household Recycling Centre Manager within 3 working days:
1. Written report as to the general condition of each compactor
2. Completed checklist in relation to the routine inspections of the compactors and details of any work that was completed.
All maintenance and repairs to compactors must be of a high standard conforming to: -
• The requirements of the manufacturer's recommendations
• latest British/European Standards published by BSI
• All legal requirements and good practice.
Council requires 6 monthly inspections of 31 compactors located over 5 Household Recycling Centre sites in Mid and East Antrim Borough.
Minimum inspection-
• Clear any waste debris from drive compartment.
• Check condition of feeding hopper, access door and any handrails.
• Check all signs and labels are correct.
• Function test machine.
• Carry out full electrical test.
• Check electrical control panel, circuits and wiring etc.
• Check condition and operation of all control switches ie. emergency stops, operating buttons etc.
• Check condition of pinning bars, securing pins and chains.
• Check all hydraulic components.
• Check for hydraulic oil leaks, replace filters and top up oil where required.
• Check hydraulic pressures and adjust as required.
• Grease and lubricate all relevant parts including hinges, nipples, platen head guides, turnbuckles etc.
• Following inspection of any unit, the contractor shall provide an inspection report to the Recycling Centre Manager, prior to undertaking any repairs, unless instructed otherwise by an authorised Council officer.
• Walkways including ramps, platform, kickboards and handrails.
• Contractor to inspect operating stickers on hopper door and replace if necessary.
This is not an exhaustive list. The contractor will be required to provide full and comprehensive servicing of compactors to ensure that the equipment is operating safely, efficiently and fit-for-purpose
Lot value (estimated)
- £100,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Maintenance and repairs of roll packers
Description
The successful service provider(s) will be responsible for the provision of scheduled and reactive servicing, repair and maintenance of roll packer equipment. All equipment should be maintained on-site unless it is unsafe to do so. Where specialist equipment is required, it may be necessary for the service provider(s) to carry out essential works off-site.
Six-monthly safety inspections must be carried out on compactors. A service checklist must be submitted at the time of inspection.
After each routine service, the service provider(s) shall provide the following to the Household Recycling Centre Manager within 3 working days:
1. Written statement as to the general condition of the item
2. Completed checklist in relation to routine servicing of the item detailing the type of service and any work that was undertaken.
Specification
Council requires 6-month inspections of 3 x roll-packers. They are located at Sullatober HRC, Carrickfergus, Waveney Road HRC, Ballymena and Redlands HRC, Larne. The Council reserves the right to add replacement and/or new machines purchased throughout the contract period to this contract.
A full list of roll packers is provided on appendix 1, lot 2.
Minimum requirement: -
• Carry out full electrical circuit test
• Carry out all safety checks
• Check condition and operation of all control switches ie. emergency stops, operating buttons etc.
• Check hydraulic circuit and gearbox
• Change engine oil
• Replace engine oil filter, fuel filters, air filters and hydraulic oil filter.
• Grease and lubricate all relevant parts.
• Following inspection, the contractor shall provide an inspection report to the Recycling Centre Manager, prior to undertaking any repairs, unless instructed otherwise by an authorised Council officer.
• Upon acceptance of the quotation, the Recycling Centre Manager will raise an order for the work to be carried out at the agreed price.
• Upon receipt of the order, the contractor shall carry out the work as instructed.
This is not an exhaustive list. The contractor will be required to provide full and comprehensive servicing of roll-packers to ensure that the equipment is operating safely, efficiently and fit-for-purpose
Lot value (estimated)
- £100,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Repairs of skips and containers
Description
There are 102 roll on/off containers of varying sizes across the 5 sites. These are inspected regularly by Council's maintenance team and repairs will be requested on a need basis. Full details are in appendix 1 lot 3.
Repairs include but not limited to.
• Wheels and axle replaced or repaired
• Ratchet arms repaired
• Door hinges repaired
• Modifications to containers
• Container floors and sides patched repaired or replaced
• General welding repairs on containers
Lot value (estimated)
- £160,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Repairs and maintenance of compactors
Lot 2. Maintenance and repairs of roll packers
Lot 3. Repairs of skips and containers
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 August 2025, 11:59pm
Tender submission deadline
28 August 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2028
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 70% |
| Service Delivery Proposals | Quality | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Justification for not publishing a preliminary market engagement notice
The requirement is not new. SME's have been providing the maintenance for a number of years and are well established and equipped to participate in the tendering process and fulfil the contract.
Contracting authority
Mid and east Antrim Borough Council
- Public Procurement Organisation Number: PMVX-1316-MMYP
The Braid
Ballymena
BT43 5EJ
United Kingdom
Region: UKN0F - Mid and East Antrim
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland