Scope
Reference
UWTSD2425/330
Description
The University of Wales Trinity Saint David is seeking to procure a comprehensive Curriculum Management System (CMS) to support the end-to-end management, governance, and publication of academic programmes and modules. The system must seamlessly integrate with the University's core systems and enable efficient, compliant, and strategic curriculum operations.
Total value (estimated)
- £541,665 excluding VAT
- £649,998 including VAT
Above the relevant threshold
Contract dates (estimated)
- 24 October 2025 to 23 October 2028
- Possible extension to 23 October 2030
- 5 years
Description of possible extension:
The contract will be for a period of 3-years, with an annual review and the option to extend for an additional 1 year, plus 1 year (up to a maximum of 5 years).
Options
The right to additional purchases while the contract is valid.
After completing this project, there may be opportunities for additional work or related services. Any further work will be agreed upon between both parties and may include project extensions or new phases.
This opportunity primarily relates to UWTSD in its current format. However, this contract will be accessible by the entire UWTSD Group & Pembrokeshire College, so additional provisions may be required under this contract for the duration specified above. However, there is no guarantee of any future work.
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
Economic
Technical ability conditions of participation
To be reviewed in the tender process
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 August 2025, 12:00pm
Tender submission deadline
1 September 2025, 12:00pm
Submission address and any special instructions
The Tender must be submitted as per the below instructions, no later than NOON, on the TENDER DATE.
Submit via: Sell2Wales Postbox https://www.sell2wales.gov.wales/
Tender Date: Noon, 1st September 2025
Tenders received that do not comply with this instruction will not be considered / evaluated.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
6 October 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| commercial | Toat costs |
Price |
| Technical | Qulaity as per tender Document |
Quality |
Weighting description
Tender submissions will be assessed on the basis of both quality and price with the following weighting:
Quality Submission: 70%
Price: 30%
Other information
Payment terms
To be confirmed following the tender process
Description of risks to contract performance
KPIs and service level agreements are included in the tender documentation
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=340955
Document 1, Tender Information and Instructions
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=340956
Document 2 Specification Final
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=340957
Appendix 1 - Requirements Matrix Response File.
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=340958
Appendix 2 - Scenario Based Responses
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=340959
Appendix B Pricing Schedule
Contracting authority
University of Wales Trinity Saint David
- Public Procurement Organisation Number: PCRP-2139-LPXM
Carmarthen Campus
Carmarthen
SA31 3EP
United Kingdom
Contact name: Heidi Davies
Telephone: 01554 748092
Email: heidi.davies@uwtsd.ac.uk
Website: http://www.uwtsd.ac.uk
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales