Scope
Reference
NMRNO.2025.012
Description
The purpose of this Planned Procurement Notice (PPN) is to inform potential suppliers of an upcoming opportunity to provide facilities management software and support services to the National Museum of the Royal Navy.
The aim of using facilities management software is to streamline and standardise across the NMRN sites the management of physical assets, buildings and services to ensure they operate efficiently, safely, and cost-effectively. By automating key tasks such as maintenance scheduling, asset tracking and compliance monitoring, the software should enhance operational visibility and support informed decision-making. Ultimately, we want the software to reduce downtime, extend asset lifecycles, improve stakeholder satisfaction, and align facility operations with broader strategic and sustainability goals.
The NMRN are keen to undertake demonstrations of facilities management software during this period to inform out future tender documentation. These are proposed to take place in the afternoon of Thursday 4th, 11th and 18th September 2025.
The contract value at present is indicative, and will be informed further by the PPN.
No supporting documents are available other than those on this advert at the time of issuing this PPN however clarifications or booking for demonstrations should be referred to tenders@nmrn.org.uk.
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 1 April 2030
- 4 years, 1 day
Main procurement category
Services
CPV classifications
- 72212000 - Programming services of application software
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
5 January 2026
Enquiry deadline
30 January 2026, 12:00pm
Tender submission deadline
9 February 2026, 12:00pm
Submission address and any special instructions
All submissions are to be sent to tenders@nmrn.org.uk, further details on the NMRN can be found at; www.nmrn.org.uk/do-business-with-us
Tenders may be submitted electronically
Yes
Procedure
Procedure type
Below threshold - open competition
Contracting authority
National Museum of the Royal Navy
- Public Procurement Organisation Number: PZYJ-5834-NBRM
Main Road (PP66), HM Naval Base Portsmouth
Portsmouth
PO1 3NH
United Kingdom
Region: UKJ31 - Portsmouth
Organisation type: Public authority - central government