Contract

CSC25030 Holiday Activities and Food Programme (HAF) 2025

  • Torbay Council

UK7: Contract details notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-042705

Procurement identifier (OCID): ocds-h6vhtk-05059e (view related notices)

Published 24 July 2025, 12:14pm



Scope

Reference

CSC25030

Description

Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2025.

The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays.

The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the offer per School Holiday.

To ensure spread of provision across the Torbay Area, the Authority expects there to be at least 7 projects in Torquay, 7 in Paignton and 2 in Brixham. Torbay Council are seeking some applications to specifically cater towards the older cohort (13- to 16-year-olds), it is anticipated that there will be at least 2 projects delivered to this cohort. Torbay Council are also seeking applications for children with complex SEND, it is anticipated that there will be 1 project delivered to this cohort. Within those projects the provider is expected to cater for and provide adequate resources and support for children and young people that may be part of the vulnerable group categories.


Lot 1. Lot 1 - Torquay Based Sites

Description

Lot 1 - HAF provision at Torquay Based Sites - a minimum provision of seven


Lot 2. Lot 2: Paignton Based Sites

Description

Lot 2 - HAF provision at Paignton Based Sites - a minimum provision of seven


Lot 3. Lot 3 Brixham Based Sites

Description

Lot 3 - HAF provision at Brixham Based Sites - a minimum provision of two.


Lot 4. Lot 4: Provision for 13-16 year olds

Description

Lot 4 - Specific HAF provision for 13-16 year olds - a minimum provision of two


Lot 5. Lot 5: Provision for Children with Complex Send

Description

Lot 5 - Specific HAF provision at for Children with Complex SEND - a minimum provision of one


Contract 1. Lot 1 - Torquay Bases Sites

Lots

Lot 1. Lot 1 - Torquay Based Sites

Suppliers (6)

Contract value

  • £130,300 excluding VAT
  • £156,359.99 including VAT

Below the relevant threshold

Date signed

14 July 2025

Contract dates

  • 28 July 2025 to 28 January 2026
  • 6 months, 1 day

Main procurement category

Services

Options

The right to additional purchases while the contract is valid.

Changes to the Contract are permitted where:

the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and

the value of the change does not exceed 50% of the total contract; and

the change does not alter the scope or nature of the contract; and

the duration of the Contract is not extended beyond the tendered term.

CPV classifications

  • 55243000 - Children's holiday-camp services
  • 85300000 - Social work and related services
  • 98000000 - Other community, social and personal services

Contract locations

  • UKK42 - Torbay

Contract 2. Lot 2 - Paignton Based Sites

Lots

Lot 2. Lot 2: Paignton Based Sites

Suppliers (7)

Contract value

  • £117,570 excluding VAT
  • £141,084 including VAT

Below the relevant threshold

Date signed

14 July 2025

Contract dates

  • 28 July 2025 to 28 January 2026
  • 6 months, 1 day

Main procurement category

Services

Options

The right to additional purchases while the contract is valid.

Changes to the Contract are permitted where:

the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and

the value of the change does not exceed 50% of the total contract; and

the change does not alter the scope or nature of the contract; and

the duration of the Contract is not extended beyond the tendered term.

CPV classifications

  • 55243000 - Children's holiday-camp services
  • 85300000 - Social work and related services
  • 98000000 - Other community, social and personal services

Contract locations

  • UKK42 - Torbay

Contract 3. Lot 3 - Brixham Based Sites

Lots

Lot 3. Lot 3 Brixham Based Sites

Suppliers (2)

Contract value

  • £36,070 excluding VAT
  • £43,284 including VAT

Below the relevant threshold

Date signed

14 July 2025

Contract dates

  • 28 July 2025 to 28 January 2026
  • 6 months, 1 day

Main procurement category

Services

Options

The right to additional purchases while the contract is valid.

Changes to the Contract are permitted where:

the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and

the value of the change does not exceed 50% of the total contract; and

the change does not alter the scope or nature of the contract; and

the duration of the Contract is not extended beyond the tendered term.

CPV classifications

  • 55243000 - Children's holiday-camp services
  • 85300000 - Social work and related services
  • 98000000 - Other community, social and personal services

Contract locations

  • UKK42 - Torbay

Contract 4. Lot 4 - Provison for 13-16 year olds

Lots

Lot 4. Lot 4: Provision for 13-16 year olds

Suppliers (2)

Contract value

  • £31,850 excluding VAT
  • £38,219.99 including VAT

Below the relevant threshold

Date signed

14 July 2025

Contract dates

  • 28 July 2025 to 28 January 2026
  • 6 months, 1 day

Main procurement category

Services

Options

The right to additional purchases while the contract is valid.

Changes to the Contract are permitted where:

the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and

the value of the change does not exceed 50% of the total contract; and

the change does not alter the scope or nature of the contract; and

the duration of the Contract is not extended beyond the tendered term.

CPV classifications

  • 55243000 - Children's holiday-camp services
  • 85300000 - Social work and related services
  • 98000000 - Other community, social and personal services

Contract locations

  • UKK42 - Torbay

Contract 5. Lot 5 - Provision for Children with Complex SEND

Lots

Lot 5. Lot 5: Provision for Children with Complex Send

Suppliers (2)

Contract value

  • £36,405 excluding VAT
  • £43,686 including VAT

Below the relevant threshold

Date signed

14 July 2025

Contract dates

  • 28 July 2025 to 26 January 2026
  • 5 months, 30 days

Main procurement category

Services

Options

The right to additional purchases while the contract is valid.

Changes to the Contract are permitted where:

the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and

the value of the change does not exceed 50% of the total contract; and

the change does not alter the scope or nature of the contract; and

the duration of the Contract is not extended beyond the tendered term.

CPV classifications

  • 55243000 - Children's holiday-camp services
  • 85300000 - Social work and related services
  • 98000000 - Other community, social and personal services

Contract locations

  • UKK42 - Torbay

Procedure

Procedure type

Below threshold - open competition

Special regime

Light touch


Suppliers

Achieve4All Ltd

  • Public Procurement Organisation Number: PTQM-9595-VYBM

Jubilee House,

Lyhtham St Anne's

FY8 5FT

United Kingdom

Region: UKD45 - Mid Lancashire

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Contract 1. Lot 1 - Torquay Bases Sites

Imagine - Torbay Multicultural Group CIC

  • Public Procurement Organisation Number: PPVG-9431-MGLT

Avalonia 4, Cecil Avenue

Paignton

TQ3 1LW

United Kingdom

Region: UKK42 - Torbay

Small or medium-sized enterprise (SME): No

Voluntary, community or social enterprise (VCSE): Yes

Contract 2. Lot 2 - Paignton Based Sites

Kinetic Sports Group Limited

  • Public Procurement Organisation Number: PHRQ-5394-VDYY

Unit 7, Yalberton Tor Industrial Estate, Alders Way

Paignton

TQ4 7QN

United Kingdom

Region: UKK42 - Torbay

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Contract 1. Lot 1 - Torquay Bases Sites

Contract 2. Lot 2 - Paignton Based Sites

Play Torbay

  • Public Procurement Organisation Number: PJMC-4277-NLJN

Rowan Way

Brixham

TQ5 0SB

United Kingdom

Region: UKK42 - Torbay

Small or medium-sized enterprise (SME): No

Voluntary, community or social enterprise (VCSE): Yes

Contract 1. Lot 1 - Torquay Bases Sites

Contract 2. Lot 2 - Paignton Based Sites

Plymouth Argyle Football in the Community Trust

  • Public Procurement Organisation Number: PMWV-5726-CRPT

Home Park

Plymouth

PL2 3DQ

United Kingdom

Region: UKK41 - Plymouth

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Contract 2. Lot 2 - Paignton Based Sites

Contract 3. Lot 3 - Brixham Based Sites

Pro-Coaching Education Limited

  • Public Procurement Organisation Number: PZLM-1256-NMJP

The Island House, The Island

Radstock

BA3 2DZ

United Kingdom

Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Contract 1. Lot 1 - Torquay Bases Sites

Contract 2. Lot 2 - Paignton Based Sites

Contract 4. Lot 4 - Provison for 13-16 year olds

Shear Soccer Ltd

  • Public Procurement Organisation Number: PGJH-9459-XRHX

1 Longbridge Meadow

Cullompton

EX15 1BT

United Kingdom

Region: UKK43 - Devon CC

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Contract 1. Lot 1 - Torquay Bases Sites

Contract 2. Lot 2 - Paignton Based Sites

Sound Communities Community Interest Trust

  • Public Procurement Organisation Number: PZNL-5279-VHXM

1-3 Winner Street

Paignton

TQ3 3BN

United Kingdom

Region: UKK42 - Torbay

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): Yes

Contract 2. Lot 2 - Paignton Based Sites

Sporty Stars Torbay & South Hams

  • Public Procurement Organisation Number: PYZH-6154-PXCL

Dryden Cottage, Blackstone Road, Ipplepen

Teignbridge

TQ12 5QN

United Kingdom

Region: UKK43 - Devon CC

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Contract 1. Lot 1 - Torquay Bases Sites

Contract 3. Lot 3 - Brixham Based Sites

Contract 4. Lot 4 - Provison for 13-16 year olds

Taleblazers CIC

  • Public Procurement Organisation Number: PMDV-3941-GZWD

Parkfield House

Paignton

TQ3 2NH

United Kingdom

Region: UKK42 - Torbay

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): Yes

Contract 5. Lot 5 - Provision for Children with Complex SEND

Turning Heads-Changing Perceptions and Lives CIC

  • Public Procurement Organisation Number: PVLT-6142-JPGR

38 Windsor Road

Torquay

TQ1 1SZ

United Kingdom

Region: UKK42 - Torbay

Small or medium-sized enterprise (SME): No

Voluntary, community or social enterprise (VCSE): Yes

Contract 5. Lot 5 - Provision for Children with Complex SEND


Contracting authority

Torbay Council

  • Public Procurement Organisation Number: PXLG-3144-TYMJ

Town Hall

Torquay

TQ1 3DR

United Kingdom

Contact name: Clare Farquhar

Telephone: +44 1803 208514

Email: clare.farquhar@torbay.gov.uk

Website: http://www.torbay.gov.uk/

Region: UKK42 - Torbay

Organisation type: Public authority - sub-central government