Scope
Reference
CSC25030
Description
Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2025.
The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays.
The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the offer per School Holiday.
To ensure spread of provision across the Torbay Area, the Authority expects there to be at least 7 projects in Torquay, 7 in Paignton and 2 in Brixham. Torbay Council are seeking some applications to specifically cater towards the older cohort (13- to 16-year-olds), it is anticipated that there will be at least 2 projects delivered to this cohort. Torbay Council are also seeking applications for children with complex SEND, it is anticipated that there will be 1 project delivered to this cohort. Within those projects the provider is expected to cater for and provide adequate resources and support for children and young people that may be part of the vulnerable group categories.
Lot 1. Lot 1 - Torquay Based Sites
Description
Lot 1 - HAF provision at Torquay Based Sites - a minimum provision of seven
Lot 2. Lot 2: Paignton Based Sites
Description
Lot 2 - HAF provision at Paignton Based Sites - a minimum provision of seven
Lot 3. Lot 3 Brixham Based Sites
Description
Lot 3 - HAF provision at Brixham Based Sites - a minimum provision of two.
Lot 4. Lot 4: Provision for 13-16 year olds
Description
Lot 4 - Specific HAF provision for 13-16 year olds - a minimum provision of two
Lot 5. Lot 5: Provision for Children with Complex Send
Description
Lot 5 - Specific HAF provision at for Children with Complex SEND - a minimum provision of one
Contract 1. Lot 1 - Torquay Bases Sites
Lots
Lot 1. Lot 1 - Torquay Based Sites
Suppliers (6)
- Achieve4All Ltd
- Kinetic Sports Group Limited
- Play Torbay
- Pro-Coaching Education Limited
- Shear Soccer Ltd
- Sporty Stars Torbay & South Hams
Contract value
- £130,300 excluding VAT
- £156,359.99 including VAT
Below the relevant threshold
Date signed
14 July 2025
Contract dates
- 28 July 2025 to 28 January 2026
- 6 months, 1 day
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Changes to the Contract are permitted where:
the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and
the value of the change does not exceed 50% of the total contract; and
the change does not alter the scope or nature of the contract; and
the duration of the Contract is not extended beyond the tendered term.
CPV classifications
- 55243000 - Children's holiday-camp services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
Contract locations
- UKK42 - Torbay
Contract 2. Lot 2 - Paignton Based Sites
Lots
Lot 2. Lot 2: Paignton Based Sites
Suppliers (7)
- Imagine - Torbay Multicultural Group CIC
- Kinetic Sports Group Limited
- Play Torbay
- Plymouth Argyle Football in the Community Trust
- Pro-Coaching Education Limited
- Shear Soccer Ltd
- Sound Communities Community Interest Trust
Contract value
- £117,570 excluding VAT
- £141,084 including VAT
Below the relevant threshold
Date signed
14 July 2025
Contract dates
- 28 July 2025 to 28 January 2026
- 6 months, 1 day
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Changes to the Contract are permitted where:
the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and
the value of the change does not exceed 50% of the total contract; and
the change does not alter the scope or nature of the contract; and
the duration of the Contract is not extended beyond the tendered term.
CPV classifications
- 55243000 - Children's holiday-camp services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
Contract locations
- UKK42 - Torbay
Contract 3. Lot 3 - Brixham Based Sites
Lots
Lot 3. Lot 3 Brixham Based Sites
Suppliers (2)
Contract value
- £36,070 excluding VAT
- £43,284 including VAT
Below the relevant threshold
Date signed
14 July 2025
Contract dates
- 28 July 2025 to 28 January 2026
- 6 months, 1 day
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Changes to the Contract are permitted where:
the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and
the value of the change does not exceed 50% of the total contract; and
the change does not alter the scope or nature of the contract; and
the duration of the Contract is not extended beyond the tendered term.
CPV classifications
- 55243000 - Children's holiday-camp services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
Contract locations
- UKK42 - Torbay
Contract 4. Lot 4 - Provison for 13-16 year olds
Lots
Lot 4. Lot 4: Provision for 13-16 year olds
Suppliers (2)
Contract value
- £31,850 excluding VAT
- £38,219.99 including VAT
Below the relevant threshold
Date signed
14 July 2025
Contract dates
- 28 July 2025 to 28 January 2026
- 6 months, 1 day
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Changes to the Contract are permitted where:
the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and
the value of the change does not exceed 50% of the total contract; and
the change does not alter the scope or nature of the contract; and
the duration of the Contract is not extended beyond the tendered term.
CPV classifications
- 55243000 - Children's holiday-camp services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
Contract locations
- UKK42 - Torbay
Contract 5. Lot 5 - Provision for Children with Complex SEND
Lots
Lot 5. Lot 5: Provision for Children with Complex Send
Suppliers (2)
Contract value
- £36,405 excluding VAT
- £43,686 including VAT
Below the relevant threshold
Date signed
14 July 2025
Contract dates
- 28 July 2025 to 26 January 2026
- 5 months, 30 days
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Changes to the Contract are permitted where:
the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and
the value of the change does not exceed 50% of the total contract; and
the change does not alter the scope or nature of the contract; and
the duration of the Contract is not extended beyond the tendered term.
CPV classifications
- 55243000 - Children's holiday-camp services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
Contract locations
- UKK42 - Torbay
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Suppliers
Achieve4All Ltd
- Public Procurement Organisation Number: PTQM-9595-VYBM
Jubilee House,
Lyhtham St Anne's
FY8 5FT
United Kingdom
Region: UKD45 - Mid Lancashire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Lot 1 - Torquay Bases Sites
Imagine - Torbay Multicultural Group CIC
- Public Procurement Organisation Number: PPVG-9431-MGLT
Avalonia 4, Cecil Avenue
Paignton
TQ3 1LW
United Kingdom
Email: imaginefortorbay@gmail.com
Region: UKK42 - Torbay
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): Yes
Contract 2. Lot 2 - Paignton Based Sites
Kinetic Sports Group Limited
- Public Procurement Organisation Number: PHRQ-5394-VDYY
Unit 7, Yalberton Tor Industrial Estate, Alders Way
Paignton
TQ4 7QN
United Kingdom
Region: UKK42 - Torbay
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Lot 1 - Torquay Bases Sites
Contract 2. Lot 2 - Paignton Based Sites
Play Torbay
- Public Procurement Organisation Number: PJMC-4277-NLJN
Rowan Way
Brixham
TQ5 0SB
United Kingdom
Email: admin@playtorbay.com
Region: UKK42 - Torbay
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): Yes
Contract 1. Lot 1 - Torquay Bases Sites
Contract 2. Lot 2 - Paignton Based Sites
Plymouth Argyle Football in the Community Trust
- Public Procurement Organisation Number: PMWV-5726-CRPT
Home Park
Plymouth
PL2 3DQ
United Kingdom
Email: community@pafc.co.uk
Region: UKK41 - Plymouth
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 2. Lot 2 - Paignton Based Sites
Contract 3. Lot 3 - Brixham Based Sites
Pro-Coaching Education Limited
- Public Procurement Organisation Number: PZLM-1256-NMJP
The Island House, The Island
Radstock
BA3 2DZ
United Kingdom
Email: justin@pro-coaching.co.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Lot 1 - Torquay Bases Sites
Contract 2. Lot 2 - Paignton Based Sites
Contract 4. Lot 4 - Provison for 13-16 year olds
Shear Soccer Ltd
- Public Procurement Organisation Number: PGJH-9459-XRHX
1 Longbridge Meadow
Cullompton
EX15 1BT
United Kingdom
Email: nfo@shearsoccer.co.uk
Region: UKK43 - Devon CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Lot 1 - Torquay Bases Sites
Contract 2. Lot 2 - Paignton Based Sites
Sound Communities Community Interest Trust
- Public Procurement Organisation Number: PZNL-5279-VHXM
1-3 Winner Street
Paignton
TQ3 3BN
United Kingdom
Email: mike@soundcommunities.co.uk
Region: UKK42 - Torbay
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): Yes
Contract 2. Lot 2 - Paignton Based Sites
Sporty Stars Torbay & South Hams
- Public Procurement Organisation Number: PYZH-6154-PXCL
Dryden Cottage, Blackstone Road, Ipplepen
Teignbridge
TQ12 5QN
United Kingdom
Email: ryan@sportystars.co.uk
Region: UKK43 - Devon CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Lot 1 - Torquay Bases Sites
Contract 3. Lot 3 - Brixham Based Sites
Contract 4. Lot 4 - Provison for 13-16 year olds
Taleblazers CIC
- Public Procurement Organisation Number: PMDV-3941-GZWD
Parkfield House
Paignton
TQ3 2NH
United Kingdom
Email: admin@taleblazers.org.uk
Region: UKK42 - Torbay
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): Yes
Contract 5. Lot 5 - Provision for Children with Complex SEND
Turning Heads-Changing Perceptions and Lives CIC
- Public Procurement Organisation Number: PVLT-6142-JPGR
38 Windsor Road
Torquay
TQ1 1SZ
United Kingdom
Email: admin@turningheads.org.uk
Region: UKK42 - Torbay
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): Yes
Contract 5. Lot 5 - Provision for Children with Complex SEND
Contracting authority
Torbay Council
- Public Procurement Organisation Number: PXLG-3144-TYMJ
Town Hall
Torquay
TQ1 3DR
United Kingdom
Contact name: Clare Farquhar
Telephone: +44 1803 208514
Email: clare.farquhar@torbay.gov.uk
Website: http://www.torbay.gov.uk/
Region: UKK42 - Torbay
Organisation type: Public authority - sub-central government