Section one: Contracting authority
one.1) Name and addresses
Mining Remediation Authority
200 Lichfield Lane
Nottinghamshire
NG18 4RG
Contact
Lucy Field
digitalprocurement@coal.gov.uk
Country
United Kingdom
Region code
UKF15 - North Nottinghamshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.gov.uk/government/organisations/mining-remediation-authority
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Software Licence Call Off
Reference number
CA18/05624
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Non-exclusive call off contract to enable efficient procurement of commercial off the shelf (COTS) software provision, not to include Microsoft Licences.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £980,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Non-exclusive call off contract to enable efficient procurement of commercial off the shelf (COTS) software provision, not to include Microsoft Licences.
Contract was awarded after running a Further Competition under CCS Framework Agreement RM6098 Technology Products & Associated Services 2, Lot 3: Hardware.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 month optional extensions
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Prior publication was not required as the procurement used a Further Competition under CCS Framework Agreement RM6098 Technology Products & Associated Services 2. Pre market engagement was carried out with all suppliers on Lot 3: Software, those 6 suppliers who responded and expressed interest in the tender were invited to take part in the competition.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 July 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Phoenix Software Limited
Pocklington
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
Companies House
02548628
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £980,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Mining Remediation Authority
200 Lichfield Lane
Mansfield
NG18 4RG
digitalprocurement@coal.gov.uk
Country
United Kingdom