Scope
Reference
F/100/UP/25/JH
Description
The objective of this framework is to provide Public Sector Organisations with a comprehensive range of upholstery services to contribute to a more circular economy, aligning with broader environmental goals while promoting cost-effective and resource efficient practices.
Upholstery services covered by this framework agreement will include, but are not limited to:
• Initial inspection
• Consultation with client
• Material options
• Colour and design choices
• Disassembly
• Evaluation of the frame
• Padding replacement
• Repairs to frame or springs
• Cutting and sewing
• Attachment of new fabric
• Finishing touches
• Reassembly
• Final inspection
• Testing
• Guidance on maintenance
• Cleaning
• Warranty or aftercare services
Commercial tool
Establishes an open framework
Total value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2033
- 8 years
Description of possible extension:
This is Framework 1 of an Open Framework.
The Term of the Open Framework shall be 8 years from the Commencement Date. It is intended that the Open Framework will be reopened every 24 months as the Framework Host deems necessary. At these points, incumbent framework suppliers will have the opportunity to revise their Tender, or they may leave their offer as per their last framework tender submission.
The term of Framework 1 shall be 24 months from the commencement date.
Main procurement category
Services
CPV classifications
- 50850000 - Repair and maintenance services of furniture
Contract locations
- UK - United Kingdom
Framework
Open framework scheme end date (estimated)
30 September 2033
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
1%
Further information about fees
Gain Share Fee - this will be 1.5% of the turnover of each Call-off Contract awarded under the Framework Agreement. The Gain Share Fee will be paid by the Supplier to the Framework Host for the duration of each Call-off Contract. Call-off Contracts may exceed the Framework Agreement expiry date and in such cases the Gain Share Fees will continue to be paid until the Call-off Contract Expiry date
Framework operation description
Call off contracts may be awarded with or without further competition.
A detailed explanation of the call off award process and evaluation criteria to be used as part of this process is available in Schedule 7 of Document 4 of the ITT Pack.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
To provide bidders with information on potential users of the Framework, a list of eligible users is provided within the ITT pack.
Participation
Legal and financial capacity conditions of participation
The conditions of participation relating to the legal and financial capacity are set out in the ITT Pack, in the procurement specific questionnaire (Questionnaire 1). The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire (Questionnaire 1 of the ITT Pack and the Instructions and Guidance to Tenderers (Document 1 of the ITT Pack).
Technical ability conditions of participation
The conditions of participation relating to the technical capability are set out in the ITT Pack, in the procurement specific questionnaire (Questionnaire 1). The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire (Questionnaire 1 of the ITT Pack and the Instructions and Guidance to Tenderers (Document 1 of the ITT Pack).
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
20 August 2025, 5:00pm
Tender submission deadline
27 August 2025, 2:00pm
Submission address and any special instructions
Offers must be written in English and submitted via the Framework Host's e-sourcing portal at
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 30 June 2027
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Criteria | Quality | 80% |
| Social Value Declaration | Quality | 10% |
| Commercial Criteria | Price | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
COUNTESS OF CHESTER HOSPITAL NHS FOUNDATION TRUST
- NHS Organisation Data Service: RJR
- Public Procurement Organisation Number: PGCG-2135-TXWL
Liverpool Road
Chester
CH2 1UL
United Kingdom
Email: info@coch-cps.co.uk
Region: UKD63 - Cheshire West and Chester
Organisation type: Public authority - central government