Scope
Reference
C-000031
Description
The Cleaning Team will provide a comprehensive cleaning service in The Beacon delivering this service in a safe and efficient manner. The Cleaning Team will be responsible for maintaining all internal cleanable areas to include fixtures, fittings, furniture, and finishes, to minimise degradation, enhance the asset life cycle and ensure that the council's high standards and image are maintained. The standard as specified in the specification is to be evident at the start of each working day.
The Cleaning Team will undertake all cleaning tasks associated with a professional venue cleaning service, to ensure that offices, meeting rooms, reception areas/public areas, toilets, kitchens, are maintained to a high standard and general level of cleanliness. All areas are to remain presentable to and always fit for their intended use. The cleaning supervisor will need to be responsible for monitoring the provision of the cleaning services daily to ensure a high-quality service is provided. The cleaning supervisor will undertake weekly (or frequency to be decided) cleaning inspections with the Venue Manager.
Total value (estimated)
- £37,333 excluding VAT
- £44,799.60 including VAT
Below the relevant threshold
Contract dates (estimated)
- 8 September 2025 to 7 September 2026
- Possible extension to 7 November 2026
- 1 year, 2 months
Description of possible extension:
The Council may extend the Term of this Contract for a period of up to two months by giving not less than two months' notice in writing to the Supplier prior to the Expiry Date. Any extension will be subject to agreement in writing by both Parties. The terms and conditions of the Contract shall apply throughout any such extended period, subject only to variation to the Charges as agreed by the Parties.
Main procurement category
Services
CPV classifications
- 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
- 90910000 - Cleaning services
Contract locations
- UKJ14 - Oxfordshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
20 August 2025, 12:00pm
Submission address and any special instructions
https://procontract.due-north.com/Opportunities/Index
Search for opportunities, select Vale of White Horse District Council under Organisations and choose this tender from the list provided.
Tenders may be submitted electronically
Yes
Award criteria
Evaluation Criteria Weighting
Quality 40%
Price 60%
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Vale of White Horse District Council
- Public Procurement Organisation Number: PWHP-7869-DZXD
Abbey House, Abbey Close
Abingdon
OX14 3JE
United Kingdom
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government