Scope
Reference
DN783585
Description
Folkestone and Hythe District Council (FHDC) wishes to select and appoint a suitable supplier for technical consultancy services for fit-out works at the Folca 2 building in Folkestone's town centre and invites organisations to submit a tender to meet FHDC's requirements. The specific requirements for the contract are detailed in the Specification at Appendices A, B, C and D.
This tender will be conducted using a one-stage 'open' procedure.
The contract is anticipated to start in September 2025 and continue for a period of 36 months (with the option to extend for additional period(s) of up to 12 months), unless terminated in accordance with the Conditions of the Contract.
Interested suppliers can visit the Kent Business Portal (www.kentbusinessportal.org.uk) and search current opportunities for DN783585. To quote you must complete and return the "Invitation to Quote Response Document" via the portal.
Total value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 22 September 2025 to 30 September 2028
- Possible extension to 30 September 2029
- 4 years, 9 days
Description of possible extension:
An extension of time for a period (or periods) totalling up to 12 months has been allowed for in case the (separate) construction contract for the works is delayed or extended.
Main procurement category
Services
CPV classifications
- 71520000 - Construction supervision services
- 71530000 - Construction consultancy services
- 71540000 - Construction management services
Contract locations
- UKJ44 - East Kent
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
15 August 2025, 11:59pm
Tender submission deadline
27 August 2025, 1:00pm
Submission address and any special instructions
To quote you must complete and return the "Invitation to Quote Response Document" via the Kent Business Portal (www.kentbusinessportal.org.uk which is a proContract portal)
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| total tender sum | Price | 30% | |
| Resources | Please provide details of the team members you are proposing to carry out the delivery and lead these areas within the project. Illustrate this using an organogram to show lines of communication and... |
Quality | 30% |
| Managing budget contraints | How do you propose to package the works to allow all elements to be priced while also allowing for the client to contract specific elements to ensure the works remain within the fixed budget? |
Quality | 20% |
| Managing variations | FHDC's internal process to authorise variations to contract sums and terms is time-consuming and can present a risk of delay to projects. How do you propose to minimise variations to the construction... |
Quality | 10% |
| relevant experience | Describe your experience of carrying out the required consultancy functions for the purposes of works of a similar nature within the past 3 years. You should include specific consideration to the... |
Quality | 10% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://procontract.due-north.com/Procurer/Advert/View?advertId=9f1326d5-1267-f011-813a-005056b64545
Tender documents and documents describing the contract services are available to download from proContract once you have signed in and 'expressed interest' on the portal.
Technical specifications to be met
https://procontract.due-north.com/Procurer/Advert/View?advertId=9f1326d5-1267-f011-813a-005056b64545
Tender documents and documents describing the contract services are available to download from proContract once you have signed in and 'expressed interest' on the portal.
Contracting authority
The District Council of Folkestone and Hythe
- Public Procurement Organisation Number: PHJN-7589-LMHY
Civic Centre, Castle Hill Avenue
Folkestone
CT20 2QY
United Kingdom
Contact name: Mrs Mhairi Richards
Telephone: +441303853401
Email: procurement@folkestone-hythe.gov.uk
Website: https://www.folkestone-hythe.gov.uk/council-transparency/procurement-information
Region: UKJ44 - East Kent
Organisation type: Public authority - sub-central government