Scope
Reference
NCD511
Description
New College Durham is seeking proposals from janitorial suppliers to provide a comprehensive range of janitorial supplies. The purpose of this tender is to ensure the college has access to essential cleaning products and tools that support a safe, clean and hygienic environment for staff, students and visitors. The aim of this tender is to award a supplier who provides excellent value for money, with janitorial products of high quality.
Tender opportunity is available via NEPO OPEN Procurement Solution, under Project #OPEN20251307 (NCD511 - Janitorial Supplies). Opportunity is open for opening responses and clarifications until 20th August 2025 at 12noon with a final submission deadline of 22nd August 2025 at 12noon.
Total value (estimated)
- £129,000 excluding VAT
- £154,800 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2029
- 4 years
Description of possible extension:
Extension of contract for a further 24 months is subject to satisfactory performance.
Performance will be reviewed upon within the initial period through contract reviews and ongoing performance monitoring based on expressed targets.
Options
The right to additional purchases while the contract is valid.
The proposed contract includes a selection of goods which the College uses. However, the list is not exhaustive and could be required for the awarded supplier to add additional products to the contracted product list where necessary.
Main procurement category
Goods
CPV classifications
- 24900000 - Fine and various chemical products
- 39800000 - Cleaning and polishing products
- 98341130 - Janitorial services
Contract locations
- UKC - North East (England)
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 August 2025, 12:00pm
Tender submission deadline
22 August 2025, 12:00pm
Submission address and any special instructions
Submission and communication regarding the tender should be made via NEPO OPEN Procurement Solution.
Project #20251307 - (NCD 511 - Janitorial Supplies)
All tender documents and submission details are held within the tender opportunity on OPEN.
Tenders may be submitted electronically
Yes
Award criteria
New College Durham is seeking proposals from janitorial suppliers to provide a comprehensive range of janitorial supplies. The purpose of this tender is to ensure the college has access to essential cleaning products and tools that support a safe, clean and hygienic environment for staff, students and visitors. The aim of this tender is to award a supplier who provides excellent value for money, with janitorial products of high quality.
Award criteria includes the following:
1. Delivery & Lead Times (10%)
2. Account Management (3%)
3. Environmental Categorisation (5%)
4. Continuity of Supply (5%)
5. Supplier References (3%)
6. Product Samples (19%)
7. Price (45%)
8. Social Value (10%)
Tender opportunity is available via NEPO OPEN Procurement Solution, under Project #OPEN20251307 (NCD511 - Janitorial Supplies). Opportunity is open for opening responses and clarifications until 20th August 2025 at 12noon with a final submission deadline of 22nd August 2025 at 12noon.
Procedure
Procedure type
Below threshold - open competition
Contracting authority
New College Durham
- Charity Commission (England and Wales): XR6326
- Public Procurement Organisation Number: PXXW-9561-YPNJ
Framwellgate Moor Campus
Durham
DH1 5ES
United Kingdom
Region: UKC14 - Durham CC
Organisation type: Public authority - sub-central government