Scope
Reference
TD2296 / DN782861
Description
Derby City Council (the Council) is undertaking this procurement to establish a contract for the supply of a Bulk Mailing service, in respect of production and dispatch of a range of documents required by the Council. Further details can be found in Part Three - Specification when you have downloaded the tender documents. Guidance is provided below on how to access them.
Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Monday 25th August 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline to submit clarification questions is Monday 11th August 2025.
The deadline for returns is 12:00 on Tuesday 26th August 2025.
Documents are available at: (https://www.eastmidstenders.org)
Please search for TD2296 in the search engine to find the opportunity. Once you have registered an interest the project will be in your "My activities" section where you can start your response.
Total value (estimated)
- £922,298.18 excluding VAT
- £1,106,757.82 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 September 2025 to 29 September 2027
- Possible extension to 29 September 2029
- 4 years
Description of possible extension:
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is four (4) years (48 months).
Options
The right to additional purchases while the contract is valid.
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is four (4) years (48 months).
Main procurement category
Services
CPV classifications
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
Contract locations
- UKF11 - Derby
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 August 2025, 11:59pm
Tender submission deadline
26 August 2025, 12:00pm
Submission address and any special instructions
Documents are available at: (https://www.eastmidstenders.org)
Please search: TD2296 in the search engine.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 May 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 50% |
| Quality | Quality | 50% |
Other information
Payment terms
As per Part Three - Specification
Description of risks to contract performance
As per Part Three - Specification
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Derby City Council
- Public Procurement Organisation Number: PQVM-1383-ZBXP
The Council House - Corporation Street
Derby
DE1 2FS
United Kingdom
Email: procurement@derby.gov.uk
Region: UKF11 - Derby
Organisation type: Public authority - sub-central government