Scope
Reference
SOL - 22932 (C0408)
Description
The Licensing Team is responsible for a range of statutory services including hackney carriage/private hire (driver, vehicle and operator); scrap metal collector and street trader licensing. In addition, the Council issues personal licences for people wishing to sell or authorise the sale of alcohol. These licence holders all require some form of badge or licence plate to identify either themselves or their vehicle.
This tender is to procure the necessary supplies, equipment, and any associated software/services required, to enable the Council to create, customise, issue and affix licences. The supplies will include (as a minimum), vehicle plates, brackets (or other fixings to secure the plates), licence cards/badges and any supplementary products such as lanyards/clips for the badges. Additional items such as the means of customisation may also be included (if required).
Furthermore, it is intended for the Council to have an ability to direct award the procurement of additional items (related to the licensing function), depending on future policy requirements, such as (but not limited to) door/window stickers to emphasise and enhance the public safety message.
Full details of the contract requirements are available in 'ITT Part 1 - Information Pack' and the associated documents, which can be downloaded from the Council's Supplier Portal.
Total value (estimated)
- £240,000 excluding VAT
- £288,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- Possible extension to 30 September 2029
- 4 years
Description of possible extension:
There is one 12 month extension available at the Council's discretion subject to satisfactory performance of the contract.
Options
The right to additional purchases while the contract is valid.
Additional related products may be purchased under this contract. Potential additional products related to the Licensing function can be suggested by Tenderers and will be captured in the 'Pricing Return Document'.
Main procurement category
Goods
CPV classifications
- 19520000 - Plastic products
- 34300000 - Parts and accessories for vehicles and their engines
- 35123400 - Identification badges
Contract locations
- UKG32 - Solihull
Participation
Legal and financial capacity conditions of participation
As this procurement is following an Open Tender procedure there is no separate conditions of participation selection stage, so all interested suppliers may submit a Tender without restriction. However, there are minimum Pass/Fail criteria clearly stated in the tender documents.
Technical ability conditions of participation
Interested suppliers must register on the Council's Supplier Portal (https://solihull.my.site.com/s/) to access the tender documents and technical specifications associated with this contract opportunity.
The relevant project is listed as 'SOL - Licensing Supplies for Plates and Badges 2025' and has a reference of C0408.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
18 August 2025, 12:00pm
Submission address and any special instructions
Tenders are to be submitted via the Council's Procurement Portal. (https://solihull.my.site.com/s/)
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 April 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Return | Quality | 60% |
| Pricing Return | Price | 25% |
| Social Value Return | Quality | 15% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://solihull.my.site.com/s/
Documents are available by registering on the Solihull Council Procurement Portal.
Contracting authority
Solihull Metropolitan Borough Council
- Public Procurement Organisation Number: PGWC-7578-LYDG
Council House, Manor Square
Solihull
B91 3QB
United Kingdom
Email: procteam@solihull.gov.uk
Region: UKG32 - Solihull
Organisation type: Public authority - sub-central government