Scope
Description
Maidstone Borough Council (MBC) is inviting interested parties to submit tenders for the appointment of Employer's Agent to support an upcoming project to facilitate the refurbishment of its main Council offices. The two buildings are currently powered via a shared fossil fuel mechanical & electrical plant (MEP) system. Many elements of the system have reached the end of their serviceable life and upgrades are required to assure the building's ability to provide comfortable working conditions for its occupants. Both Council staff and commercial tenants of Maidstone Borough Council are a top priority which is the focus of the need to refurbish the buildings. This is closely coupled by MBC's Net Zero ambitions for 2030 and beyond.
The Employer's Agent will support MBC's refurbishment and clean energy objectives by confirming feasibility and creating concept designs, as well as fully preparing MBC to go out to tender for onboarding a prospective contractor- under a two-stage Design & Build contract, circa November/December 2025, with an aim to mobilise on site in March/April 2026.
Key Dates & Timeline for Procurement:
Tender release: Tuesday 22 July 2025
Deadline for submission of completed tenders: 12:00pm, Wednesday 27 August 2025
Evaluation: w/c 25 August 2025
Interviews: Between 10 September- 24 September 2025 (exact dates to be advised on invitation)
Appointment of contractor: w/c 29 September 2025
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 November 2027
- 2 years, 2 months
Main procurement category
Services
CPV classifications
- 71530000 - Construction consultancy services
Contract locations
- UKJ45 - Mid Kent
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 August 2025, 12:00pm
Tender submission deadline
27 August 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted via the Kent Business Portal:
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 September 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 40% |
| Cost | Cost | 40% |
| Interview | Quality | 20% |
Other information
Description of risks to contract performance
Description Of Risk Likelihood of Occurrence (Low, Medium or High) Would this lead to potential modification of contract- If so, how?
Local Government Reorganisation High Potential novation of contract
Tender bids from contractors exceed viability for the project's approved budget Medium Potential termination of contract at Stage 2*
Commercial tenants may challenge the works affecting their leased area and cause delays Medium Potential termination of contract
Refusal or delay of the freeholder to grant licenses for the works to be undertaken Medium/High Potential termination of contract
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Maidstone Borough Council
- Public Procurement Organisation Number: PGRT-5366-CGWY
Maidstone House, King Street
Maidstone
ME15 6JQ
United Kingdom
Region: UKJ45 - Mid Kent
Organisation type: Public authority - sub-central government