Tender

Pinner Wood School Catering Tender

Pinner Wood School

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-042143

Procurement identifier (OCID): ocds-h6vhtk-05641b

Published 22 July 2025, 4:15pm

Scope

Reference

CCL_112

Description

Pinner Wood School is a primary school in Pinner, Middlesex in the London Borough of Harrow, with a student population of approximately 670 aged between 3 and 11 years of age. The school is supported by a team of 80 teaching and support staff, including the catering team. There is one busy main restaurant, equipped with a modern, well-maintained kitchen, serving as the hub of its catering provision. As part of this tender, the school is seeking to replace its two aging range cookers with two new induction hobs and compatible pans. This upgrade is expected to be included within the successful bidder's proposed capital investment package to support an efficient and sustainable catering delivery service.

The School Business Manager in collaboration with the Headteacher and Senior Leadership Team (SLT), is committed to enhancing the school's catering services. As part of this commitment, the school is tendering its catering contract to secure a provider that can deliver the very best service for every student at the school. The new contract will commence on 1st of January 2026 for an initial three-year term, with an option to extend for a further two years, subject to satisfactory performance and client agreement on budgets and service levels.

This contract is designed to reward proactive management, ensuring high meal uptake, consistently high food quality and tangible contract support. The School, alongside CCL, expects the successful Contractor to reasonably guarantee their financial proposal and maintain excellent service standards.

The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is managed under the Light Touch Regime, and the School reserves the right to refine the award criteria throughout.

The school also requires the winning bidder to support the school by crediting the costs of the catering procurement in their first monthly invoice.

Total value (estimated)

£700,000 excluding VAT
£840,000 including VAT

Above the relevant threshold

Contract dates (estimated)

1 December 2025 to 31 December 2028
Possible extension to 31 December 2030
5 years, 1 month

Description of possible extension:

The contract may be extended for a maximum of two years based on satisfactory performance and mutual agreement

Main procurement category

Services

CPV classifications

55524000 - School catering services

Contract locations

UKI - London

Submission

Enquiry deadline

19 August 2025, 2:00pm

Submission type

Requests to participate

Deadline for requests to participate

19 August 2025, 2:00pm

Submission address and any special instructions

https://in-tendhost.co.uk/cohesionconsulting/aspx/Home is where all documents are obtained and returned from

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

5 November 2025

Award criteria

This table displays the award criteria of the lot
Name	Description	Type
Simple description	Quality 80% and cost 20%, all details are in the ITT documents.	Price

Weighting description

Quality 80% and cost 20%, all details are in the ITT documents.

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Light touch

Competitive flexible procedure description

There is a two stage process with a selection stage followed by an ITT with a maximum of four bidders

Contracting authority