Scope
Reference
WNC00000565
Description
Pre-Market Engagement (PME) Notice
Title: West Northamptonshire Council - Term Maintenance Contracts (Pre-Market Engagement)
Notice Type: Pre-Market Engagement (PME)
Publication Date: 21 July 2025
Authority Name: West Northamptonshire Council
Region: East Midlands (England)
Overview: West Northamptonshire Council is undertaking a Pre-Market Engagement (PME) exercise ahead of a formal procurement process for Term Maintenance Contracts, anticipated to launch in September 2025. This process will help inform the market, collect feedback, and shape the final strategy for building and estate maintenance services.
Background: Since the 2022 local government reorganisation, contracts inherited from legacy councils have been maintained through interim arrangements. With the Procurement Act now active, the Council intends to establish long-term contracts that strengthen strategic partnerships and reduce re-procurement frequency.
Objectives:
Develop collaborative long-term relationships with suppliers
Attract both local and national providers
Maintain fair, transparent procurement processes
Use standard market-recognised contract forms
Deliver social value and community benefits
Support the local supply chain and workforce
Comply with Building Safety Act and H&S standards
Enable CPD and skills development
Approach:
Frameworks with multiple suppliers
Mix of mini-competitions and direct awards
Clearly defined service area lots (e.g. roofing, electrics)
Open framework up to 8 years, with minimum two re-openings
Direct awards permitted in exceptional cases
Procurement Areas (Building Maintenance):
*General Building (planned and reactive): single supplier, 4-year contract
*Roofing (pitched, flat, cladding): framework of 4 suppliers, 4-year contract
* Drainage and Civils: single supplier, 8-year contract
*Fencing: framework of 4 suppliers, 8-year contract, reopens every 4 years
*Grounds Maintenance and Tree Services: Framework of 4 supplier , 8-year contract, reopens every 4 year
*Fire Management Services: Framework of 4 supplier , 8-year contract, reopens every 4 years
Timeline:
PME Launch: July 2025
Procurement Launch: September 2025
Contract Start: From April 2026
Supplier Engagement Activities:
*Online surveys
*Briefings via a supplier day
How to Participate: Register interest via the Council's procurement portal (In-Tend Electronic Tendering Site) https://in-tendorganiser.co.uk/wnc. Where you will be able to register your interest. We will also be sending out any documents for suppliers to register for suppliers days and any other pre market activity.
Important Note: Registration is required to attend PME events. Participation in this engagement does not guarantee future contract opportunities; outcomes depend on the results of PME and internal governance decisions.
Commercial tool
Establishes a framework
Total value (estimated)
- £8,333,333.33 excluding VAT
- £10,000,000 including VAT
Contract dates (estimated)
- 1 April 2026 to 1 April 2030
- 4 years, 1 day
Main procurement category
Services
CPV classifications
- 31625000 - Burglar and fire alarms
- 35111500 - Fire suppression system
- 35111520 - Fire suppression foam or similar compounds
- 39293400 - Artificial lawn
- 44111000 - Building materials
- 44115000 - Building fittings
- 44115800 - Building internal fittings
- 44163112 - Drainage system
- 44211000 - Prefabricated buildings
- 44221220 - Fire doors
- 45110000 - Building demolition and wrecking work and earthmoving work
- 45111240 - Ground-drainage work
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112711 - Landscaping work for parks
- 45112712 - Landscaping work for gardens
- 45112714 - Landscaping work for cemeteries
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45112723 - Landscaping work for playgrounds
- 45210000 - Building construction work
- 45211340 - Multi-dwelling buildings construction work
- 45211350 - Multi-functional buildings construction work
- 45212000 - Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
- 45212170 - Entertainment building construction work
- 45212300 - Construction work for art and cultural buildings
- 45212310 - Construction work for buildings relating to exhibitions
- 45212320 - Construction work for buildings relating to artistic performances
- 45212360 - Religious buildings construction work
- 45213100 - Construction work for commercial buildings
- 45213200 - Construction work for warehouses and industrial buildings
- 45213240 - Agricultural buildings construction work
- 45213250 - Construction work for industrial buildings
- 45213312 - Car park building construction work
- 45214000 - Construction work for buildings relating to education and research
- 45214200 - Construction work for school buildings
- 45214300 - Construction work for college buildings
- 45215200 - Construction work for social services buildings
- 45216112 - Court building construction work
- 45232450 - Drainage construction works
- 45232451 - Drainage and surface works
- 45232452 - Drainage works
- 45260000 - Roof works and other special trade construction works
- 45261210 - Roof-covering work
- 45261410 - Roof insulation work
- 45261900 - Roof repair and maintenance work
- 45261910 - Roof repair
- 45261920 - Roof maintenance work
- 45262690 - Refurbishment of run-down buildings
- 45262700 - Building alteration work
- 45262800 - Building extension work
- 45300000 - Building installation work
- 45340000 - Fencing, railing and safety equipment installation work
- 45342000 - Erection of fencing
- 45400000 - Building completion work
- 51700000 - Installation services of fire protection equipment
- 71400000 - Urban planning and landscape architectural services
- 77314000 - Grounds maintenance services
- 90733500 - Surface water pollution drainage services
- 90733800 - Groundwater pollution drainage services
Engagement
Engagement deadline
16 August 2025
Engagement process description
For supplier(s) seeking to participate in this PME. Please follow the below instructions.
How to Participate: Register interest via the Council's procurement portal (In-Tend Electronic Tendering Site) https://in-tendorganiser.co.uk/wnc. Where you will be able to register your interest. We will also be sending out any documents for suppliers to register for suppliers days and any other pre market activity.
Important Note: Registration is required to attend PME events. Participation in this engagement does not guarantee future contract opportunities; outcomes depend on the results of PME and internal governance decisions.
Should supplier(s) need any assistance with this registration or have any questions please do feel free to contact us via the in-tend portal correspondence function or email us at procurement@westnorthants.gov.uk
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
2 September 2025
Contracting authority
West Northamptonshire Council
- Public Procurement Organisation Number: PGDV-8944-CMBP
Angel Street
Northampton
NN1 1ED
United Kingdom
Region: UKF24 - West Northamptonshire
Organisation type: Public authority - sub-central government