Section one: Contracting authority/entity
one.1) Name and addresses
Department for Infrastructure
James House, 2-4 Cromac Avenue
BELFAST
BT7 2JA
ssdadmin.cpd@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DfI Safe and Sustainable Travel Advertising Services
Reference number
ID 2355426
two.1.2) Main CPV code
- 79341000 - Advertising services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Department for Infrastructure (DfI) wishes to appoint an advertising agency to deliver advertising services and associated activity, including digital, to promote safe and sustainable travel in Northern Ireland. The purpose of the contract is to influence positive change in road user behaviours and a modal shift towards sustainable,mainly active travel.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 175-426479
Section five. Award of contract/concession
Contract No
1
Title
ID 2355426 - DfI Safe and Sustainable Travel Advertising Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
15 January 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ardmore Advertising and Marketing
Holywood
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.ardmore.co.uk/contact/
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £5,640,000
Section six. Complementary information
six.3) Additional information
The value of this contract (£5,640,000) was above the UK threshold therefore the Public Contracts Regulations 2015 applied.. . The Regulations permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out under Regulation 72. . Having considered the information provided there would appear to be convincing reasons to modify this contract in accordance with Regulation 72(1)(b) for additional works, services or supplies that “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract. .This modification is for up to 6 months from 15 January 2025 until 14 July 2025, this should be sufficient time to let a new contract, there is no increase in value.
six.4) Procedures for review
six.4.1) Review body
The UK has no such bodies
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79341000 - Advertising services
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The Department for Infrastructure (DfI) wishes to appoint an advertising agency to deliver advertising services and associated activity, including digital, to promote safe and sustainable travel in Northern Ireland. The purpose of the contract is to influence positive change in road user behaviours and a modal shift towards sustainable,mainly active travel.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£5,640,000
seven.1.7) Name and address of the contractor/concessionaire
Ardmore advertising and Marketing LTD
Holywood
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.ardmore.co.uk/contact/
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The value of this contract (£5,640,000) was above the UK threshold therefore the Public Contracts Regulations 2015 applied.. . The Regulations permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out under Regulation 72. . Having considered the information provided there would appear to be convincing reasons to modify this contract in accordance with Regulation 72(1)(b) for additional works, services or supplies that “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract. .This modification is for up to 6 months from 15 January 2025 until 14 July 2025, this should be sufficient time to let a new contract, there is no increase in value.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Creative advertising, this short modification of 6 months is not to circumvent the Regulations but required to ensure the Department can meet advertising requirements whilst a new tender competition is expedited
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £5,640,000
Total contract value after the modifications
Value excluding VAT: £5,640,000