Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Alder House, Alder Court
St Asaph
LL17 0JL
bethany.van-der-bijl@wales.nhs.uk
Telephone
+44 2921501385
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MAINTENANCE OF DON WHITLEY EQUIPMENT WITHIN PUBLIC HEALTH WALES TRUST
Reference number
PHW-STA-57870
two.1.2) Main CPV code
- 50400000 - Repair and maintenance services of medical and precision equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Public Health Wales Trust are looking to award a maintenance contract to carry out the annual preventative maintenance for various Don Whitley equipment located in various sites inc Anaerobic workstations, WASP touch e.t.c. Which include the below requirements:
1. Two scheduled preventative maintenance visits during the year
2. Replacement of all the routine service parts
3. Cleaning and setting of mechanical devices
4. Software updates (when applicable)
5. Cleaning and setting of the electrical and electronic devices
6. Testing
7. Unlimited breakdown visits including 100% discount on labour and parts
8. Engineers travel expenses
9. Free loan equipment (subject to availability) should it be necessary to return yours to the factory
10. Priority service line
11. Weekend on call technical phone support
Don Whitley are the OEM for these medical devices and are considered to be the only supplier able to carry out the maintenance for this equipment in line with the equipment standards, for this reason we are looking to award this contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £123,459.13
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50400000 - Repair and maintenance services of medical and precision equipment
- 50421000 - Repair and maintenance services of medical equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Public Health Wales Trust are looking to award a maintenance contract to carry out the annual preventative maintenance for various Don Whitley equipment located in various sites inc Anaerobic workstations, WASP touch e.t.c. Which include the below requirements:
1. Two scheduled preventative maintenance visits during the year
2. Replacement of all the routine service parts
3. Cleaning and setting of mechanical devices
4. Software updates (when applicable)
5. Cleaning and setting of the electrical and electronic devices
6. Testing
7. Unlimited breakdown visits including 100% discount on labour and parts
8. Engineers travel expenses
9. Free loan equipment (subject to availability) should it be necessary to return yours to the factory
10. Priority service line
11. Weekend on call technical phone support
Don Whitley Scientific are the OEM for these medical devices and are considered to be the only supplier able to carry out the maintenance for this equipment in line with the equipment standards and warranties, for this reason the Trust are looking to award this contract to Don Whitley Scientific.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Don Whitley Scientific Limited are the OEM for these medical devices and are considered to be the only supplier able to carry out the maintenance for this equipment in line with the equipment standards. The NWSSP Maintenance Procurement team explored compliantly awarding this work through the NHS Supply Chain Framework. Unfortunately, Don Whitley are no longer available via the framework for maintenance, based upon the sole supplier nature of this maintenance requirement, Public Health Wales trust will look to award this contract to the OEM, Don Whitley Scientific Limited.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-040373
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 November 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
DON WHITLEY SCIENTIFIC LIMITED
Victoria Works, Victoria Street
Bingley
BD162NH
Telephone
+44 1274595728
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £123,459.13
Section six. Complementary information
six.3) Additional information
(WA Ref:146957)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom