Scope
Reference
T2647
Description
At this stage the scope of services includes:
- Managing day to day operations of site including sports programme delivery
- Managing bookings and income of site in line with set schedule of charges
- Managing site H&S and security including opening and closing
MPT includes:
• Eight-lane Mondo track
• Field event area
• Floodlighting
• 400+ seat spectator stand
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- 5 years
Main procurement category
Services
CPV classifications
- 79993100 - Facilities management services
Contract locations
- UKN - Northern Ireland
Engagement
Engagement deadline
31 July 2025
Engagement process description
The purpose of this pre-market engagement (PME) exercise is to help Belfast City Council 'the Council' better understand the levels of competition within the marketplace to provide a facilities management service at the Mary Peters Track.
Suppliers are asked to express their interest on or before 5:00pm on Friday, 7th August 2025.
To express interest, please email cps@belfastcity.gov.uk, informing the Council of your intention to participate in this exercise.
Once expressions of interest have been received the Council will contact relevant parties to discuss next steps. This may include completion of a questionnaire, meetings and/ or presentations.
If you have any questions about this requirement, please send them to cps@belfastcity.gov.uk. We will endeavour to respond as quickly as possible.
All information returned as part of this PME exercise will assist in the development of the specification, evaluation criteria, pricing structure, and contract award options to ensure this tender opportunity delivers a high quality service to the Council.
The Council reserves the right to contact any or all organisations who responds to this PME engagement to further discuss the next steps to follow. The Council cannot guarantee that all organisations will be contacted who submit interest.
The intention would then be to advertise the tender opportunity to the market. The Council uses eSourcing NI as its etendering platform. If you are not yet registered with eSourcing NI we would suggest you do so without delay.
Whilst the Council will endevour to keep any respondents to this PME exercise informed on developments of the tender process, the Council cannot guarantee this. Organisations are advised to register with eSourcing NI in order to see any advertised tender opportunties as well as regularly checking the Council's website for opportunities.
The Council reserves the right to discontinue any discussions or tender procedures at any time and are not liable for any costs incurred by suppliers associated with participating in this PME exercise.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
1 November 2025
Procedure
Special regime
Concession
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Contact name: Dermot McArt
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland