Section one: Contracting entity
one.1) Name and addresses
XC TRAINS LIMITED
Admiral Way
SUNDERLAND
SR33XP
Contact
David Hughes
uniformtenderadmin@crosscountrytrains.co.uk
Telephone
+44 7976592267
Country
United Kingdom
Region code
UKC23 - Sunderland
Companies House
04402048
Internet address(es)
Main address
https://www.crosscountrytrains.co.uk/
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.crosscountrytrains.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Manufacture and supply of Corporate Uniforms and provision of a Web Based Ordering Portal.
two.1.2) Main CPV code
- 18200000 - Outerwear
two.1.3) Type of contract
Supplies
two.1.4) Short description
The requirement is for the manufacture and distribution of a range of Corporate Uniforms (incl. any bespoke fabrics required) in accordance with requirements and standards which will be set out in a provided Specification document.
This will include the provision of uniform accessories (incl. name badges and lanyards), but there is no initial requirement for provision of Personal Protection Equipment (PPE), footwear or kit bags.
We also require a web-based platform with the ability to send and receive information relating to the supply of Corporate Uniforms as well as associated reporting functionality.
If CrossCountry (XC) offer any extension of the contract, the uniform design will be reviewed to reflect market trends and Customer needs.
two.1.5) Estimated total value
Value excluding VAT: £1,450,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
- 18200000 - Outerwear
- 18400000 - Special clothing and accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Performance is required at the following XC Trains locations
Birmingham, Bournemouth, Bristol, Cambridge, Derby, Edinburgh, Leeds, Leicester, Manchester, Newcastle, Plymouth, Reading
two.2.4) Description of the procurement
XC Trains Limited (XC) will be conducting a competitive tender under the Utilities Contracts Regulations 2016 for the manufacture and supply of Corporate Uniforms and a Web Based Ordering Portal.
The Supplier shall be responsible for the manufacture and distribution to XC a range of Corporate Uniforms, including the manufacture of any bespoke fabrics required with which to make the specified Garments. This will be done in accordance with requirements and standards which will be set out in a provided Specification document.
If the contract is extended there will be a requirement to review the design and specification and take the opportunity to include emergent market trends and XC requirements in an updated uniform offering.
The Supplier will also be responsible for the provision of uniform accessories which will include name badges and lanyards.
The main volume of Garments will be bespoke, but there will also be a requirement for a limited number of off the shelf garments and accessories which must be branded as XC items. There is no initial requirement for provision of Personal Protection Equipment (PPE), footwear or kit bags.
The Supplier shall provide and maintain a web-based platform that provides XC users with the ability to send and receive information relating to the supply of Corporate Uniforms in accordance with the requirements and standards set out in the provided Specification document. This platform must have reporting functionality to deliver insight, understanding of ordering/usage and Supplier performance.
The Supplier may be required to provide short-term continuation of current uniform garments (bespoke and non-bespoke) as part of the mobilisation period.
XC will have approximately 1,760 wearers of Corporate Uniform across twelve delivery locations and eight different roles including Drivers, Train Guards, Caterers, Cleaners and Service Centers (warehouses).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,450,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Details of this will be shared in the main tender document.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 4
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Two optional extensions of 24 months each (48 months in total) up to a maximum of 12-Oct-2031.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 January 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
XC Trains Limited
18 The Priory Queensway
BIRMINGHAM
B46BS
uniformtenderadmin@crosscountrytrains.co.uk
Country
United Kingdom