Section one: Contracting authority
one.1) Name and addresses
Highland Residential (Inverness) Limited
98 – 100 High Street
Invergordon
IV18 0DL
alex.ramsden@highlandresidential.co.uk
Telephone
+44 1349855784
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.highlandresidential.co.uk/0/home/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30339
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Factor
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance Contract (including Assisted Garden Maintenance)
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Highland Residential is a social enterprise company, a wholly owner subsidiary of Albyn Housing Society Ltd.
Highland Residential is seeking to procure the services of a suitably qualified and experienced contractor(s) for the provision of grounds maintenance to factored sites and assisted garden maintenance (AGM) for eligible tenants’ gardens. There is also an element of improvements through landscaping.
There are currently 178 sites where grounds maintenance is required, plus 123 assisted garden maintenance, in various locations across the Highlands.
two.1.5) Estimated total value
Value excluding VAT: £2,050,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots 1 & 2
two.2) Description
two.2.1) Title
North Highlands including Inverness, Nairn, Alness, Dingwall, Invergordon and other areas
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Inverness, Alness, Nairn, Invergordon, Wick, Nairn and others
two.2.4) Description of the procurement
This lot includes 159 sites and 114 gardens (numbers subject to change over the duration of the contract).
The purpose is to instil a sense of pride in where our tenants (and owners) enjoy living. Works include:
- Regular grass cutting and maintenance
- Regular shrub/planted areas and hard surfaces maintenance
- Routine maintenance tasks such as leaf clearance and hedge/shrub pruning.
- Litter pick up and disposal
- Planting of new and replacement shrubs, hedges and bulbs etc.
- The design of landscape features as requested by Highland Residential
Having tidy, well-maintained grounds positively impacts on our tenants’ (and owners’) experience and their overall satisfaction with where they live. It’s important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy.
The contractor will be required to submit Key Performance Indicator information and communicate effectively with Highland Residential. Community benefits are contractually required.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 15
Quality criterion - Name: Quality, performance and communications / Weighting: 15
Quality criterion - Name: Resources / Weighting: 20
Quality criterion - Name: Health & Safety / Weighting: 10
Quality criterion - Name: Community Benefits / Weighting: 10
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £1,825,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 12 months
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Highland Residential may require quotes for additional works over and above the regular maintenance and gardening.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Community benefits will be required.
A site visit is mandatory. If a site visit is not carried out, any bid from that bidder will not be compliant.
two.2) Description
two.2.1) Title
Aviemore and Cairngorms
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Aviemore, Grantown on Spey, Cairngorms
two.2.4) Description of the procurement
This lot includes 19 sites and 9 gardens (numbers subject to change over the duration of the contract).
The purpose is to instil a sense of pride in where our tenants (and owners) enjoy living. Works include:
- Regular grass cutting and maintenance
- Regular shrub/planted areas and hard surfaces maintenance
- Routine maintenance tasks such as leaf clearance and hedge/shrub pruning.
- Litter pick up and disposal
- Planting of new and replacement shrubs, hedges and bulbs etc.
- The design of landscape features as requested by Highland Residential
Having tidy, well-maintained grounds positively impacts on our tenants’ (and owners’) experience and their overall satisfaction with where they live. It’s important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy.
The contractor will be required to submit Key Performance Indicator information and communicate effectively with Highland Residential. Community benefits are contractually required.
two.2.5) Award criteria
Quality criterion - Name: Quality, Performance and Communications / Weighting: 15
Quality criterion - Name: Resources / Weighting: 20
Quality criterion - Name: Health & Safety / Weighting: 10
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Method Statement / Weighting: 15
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £195,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Highland Residential may request quotes for additional works on an ad hoc basis, in addition to the regular maintenance and gardening.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Community Benefits are required.
Mandatory Site visit required
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Must have Health & Safety accreditation e.g. SSIP accredited - SafeContractor, CHAS or Contructionline
three.1.2) Economic and financial standing
List and brief description of selection criteria
Public liability insurance GBP5m
Employers Liability insurance GBP5m
Minimum annual turnover of GBP700,000 per annum for Lot 1 and GBP78,000 for Lot 2 in the last 3 years
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please provide 2 examples of past experience from the last 5 years, that provide evidence of experience relevant to the requirements outlined above. Performance data is mandatory. HR reserves the right to contact the referees to validate accuracy.
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Horticultural qualifications are desirable
three.2.2) Contract performance conditions
KPIs included in tender documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 January 2025
Local time
12:00pm
Place
Inverness
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: December 2029
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please note that you must request a site visit by 8th January 2025 (12.00 midday). A site visit is mandatory.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=786541.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Bidders are required to submit their community benefits as part of their tender response.
(SC Ref:786541)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=786541
six.4) Procedures for review
six.4.1) Review body
Inverness Sherriff Court
Inverness
Country
United Kingdom