Scope
Reference
24049
Description
The Authority has been managing Traffic Regulated Orders (TROs) in a paper format with a digital system being employed to manage Cambridge City's TROs since the early 2000s. The Authority will move exclusively to a fully digital system of managing TROs because of this procurement.
Currently the Authority produces circa 100 permanent TROs a year with another approximately 2139 (TTROs) being made annually. Permanent TROs will be almost exclusively map based (digital).
The contract is for the supply and support of an IT system that will manage the Authority's permanent and experimental TRO, allowing the Authority to draft, consult, make, display for the public and record TROs.
It may also have the capability to manage the County's network of Quiet Lanes pursuant to requirements laid out in the "The Quiet Lanes and Home Zones (England) Regulations 2006", and the "Transport Act 2000" s268.
Total value (estimated)
- £99,000 excluding VAT
- £132,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 2 November 2028
- Possible extension to 2 November 2030
- 5 years
Description of possible extension:
contract can be extended up to a maximum of 24 months.
though the Authority can choose to extend in any monthly duration up to the total of 24 months.
Options
The right to additional purchases while the contract is valid.
Potential software modules could be added to the base IT system.
Professional services for further development and improvements of the system could be required outside of just delivering the IT system
Main procurement category
Services
CPV classifications
- 30196000 - Planning systems
- 48000000 - Software package and information systems
- 63712700 - Traffic control services
- 71400000 - Urban planning and landscape architectural services
Contract locations
- UKH12 - Cambridgeshire CC
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
18 August 2025, 12:00pm
Submission address and any special instructions
All bid MUST be submitted electronically. The Authority does not accept bids in any other way.
this should be via the ProContract Etendering system only.
Tenders may be submitted electronically
Yes
Award criteria
There are a number of Pass/Fail and information only questions, and the Authority is using the Price per quality unit evaluation.
There is no Award criteria weighting split between quality and price for the evaluation:
All Quality questions will have its own individual weighting, and the total will add up to 100%.
This total Quality score will be used to divide the respective bidders' price, as described in section Applying the Price per Quality Point Evaluation Method.
The Final Result will be illustrated in pound sterling (£), and each bidder's result ranked accordingly from lowest cost per unit of quality to the highest in pound sterling (£).
The lowest cost per unit of quality will be considered the most advantageous tender and will be the preferred bidder for this opportunity.
Further explanation and examples of how the final score will be calculated using the methodology described, please refer to Applying the Price per Quality Point Evaluation Method.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://procontract.due-north.com/Procurer/Advert/View?advertId=6127e7af-e563-f011-813a-005056b64545&fromAdvertEvent=True
This is the Advert link where the Tender and all documents are held.
The Authority uses the ProContract etendering system.
if you are not registered you will need to in order to access this opportunity.
This is the link for the Main Opportunity page for ProContract showing all Cambridgeshire County Councils.
https://procontract.due-north.com/Opportunities/Index?p=ea3edb62-3a92-eb11-810c-005056b64545&v=2
Technical specifications to be met
https://procontract.due-north.com/Procurer/Advert/View?advertId=6127e7af-e563-f011-813a-005056b64545&fromAdvertEvent=True
This is the Advert link where the Tender and all documents are held.
The Authority uses the ProContract etendering system.
if you are not registered you will need to in order to access this opportunity.
This is the link for the Main Opportunity page for ProContract showing all Cambridgeshire County Councils.
https://procontract.due-north.com/Opportunities/Index?p=ea3edb62-3a92-eb11-810c-005056b64545&v=2
Contracting authority
Cambridgeshire County Council
- Public Procurement Organisation Number: PJVB-3262-VGVJ
New Shire Hall Emery Crescent Enterprise Campus,
Alconbury Weald, Huntingdon
PE28 4YE
United Kingdom
Contact name: Paul Tamanis-Laing
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government