Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
MOD Abbey Wood
Bristol
BS34 8JH
For the attention of
Mark Bartlett
Email(s)
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
https://www.gov.uk/government/groups/defence-digital
Electronic access to information
https://www.contractsfinder.service.gov.uk/Notice/45c4dc62-528f-429e-b359-e1fb75f13193
one.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract
Procurement of Mannequins for Vehicle Noise Characterisation and Safe System of Work
two.1.2) Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code
- UK - United Kingdom
two.1.4) Short description of the contract or purchase(s)
Procurement of Mannequins for Vehicle Noise Characterisation and Safe System of Work
two.1.5) Common procurement vocabulary (CPV)
- 35711000 - Command, control, communication systems
two.2) Total final value of contract(s)
two.2.1) Total final value of contract(s)
Value: £52,989
Excluding VAT
Section four: Procedure
Type of procedure
Negotiated without publication of a contract notice
Justification for the award of the contract without prior publication of a contract notice
1) Justification for the choice of the negotiated procedure without prior publication of a contract notice
The works/goods/services can be provided only by a particular tenderer for reasons that are:
technical
Additional works/deliveries/services are ordered under strict conditions: yes
There is a requirement for standardisation of Instrumentation to provide an assurance that the data gathered for analysis is unaffected by the instrumentation itself and that the historic and future data in the repository from which analysis takes place has consistent data samples, acquired from the same source of instrumentation.
This is a procurement for additional instrumentation where a change of supplier could result in the acquired instrumentation having different hardware and software technical characteristics which could result in the data acquired having differing characteristics from that already acquired.
This will present disproportionate technical difficulties in validating and verifying that the noise data acquired for analysis is the same as that acquired using different supplier instrumentation.
A single source approach with GRAS Sound and Vibration UK Ltd, who are the sole supplier within the UK for the mannequin which is proprietary equipment from GRAS Sound and Vibration Worldwide, is recommended to ensure that the instrumentation procured is of the same production standard and specification of performance and manufactured to the same quality as instrumentation used on past and other parallel vehicle noise trials. This will ensure that the results are based on the same technical specifications and therefore will have the same baseline.
To obtain instrumentation from a supplier other than GRAS Sound and Vibration UK Ltd who are the UK sub division of GRAS Sound and Vibration Worldwide, would oblige the MOD to acquire goods having different System Elements, Physical and Technical Characteristics resulting in an incompatibility between the existing instrumentation employed to gather acoustic data and will introduce into question the viability of the data gathered accompanied with disproportionate technical difficulties in proving the safe integration of the CHPHS with the BCIP 5.6 Communications System. As this is a UCR that concerns the safety and operational effectiveness of personnel and assets, immediate action to resolve it is required. A resolution needs to be in place by Oct 2024 to support Hurn Vehicle Trials.
four.2) Award criteria
four.2.1) Award criteria
Lowest price
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.2) Previous publication(s) concerning the same contract
Voluntary ex ante transparency notice
Notice number: 2025/S 000-000851 of 10 January 2025
Section five: Award of contract
Contract No
713136451
five.1) Date of contract award decision
11 February 2025
five.3) Name and address of economic operator in favour of whom the contract award decision has been taken
Procurement of Mannequins for Vehicle Noise Characterisation and Safe System of Work
Audio Precision UK Ltd, Unit 115 Gibson House Ermine Business Park
Huntingdon
PE29 6XU
Country
United Kingdom
five.4) Information on value of contract
Total final value of the contract
Value: £52,989
Excluding VAT
Section six: Complementary information
six.1) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No