Section one: Contracting authority
one.1) Name and addresses
NHS Mid and South Essex Integrated Care Board
Phoenix House, Christopher Martin Road
Basildon, Essex
SS14 3HG
Country
United Kingdom
Region code
UKH3 - Essex
National registration number
99E
Internet address(es)
Main address
https://midandsouthessex.ics.nhs.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Core Clinical System for NHS Mid and South Essex
Reference number
ACE-0778-2024-MSE
two.1.2) Main CPV code
- 48180000 - Medical software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
This is a Contract Award Notice published by NHS Mid and South Essex Integrated Care Board (herein "the Authority")' to communicate the contract award for the delivery of SystmOne Core Clinical Systems for the patient population of Mid and South Essex.
This Contract Award Notice is being published following the Voluntary Ex Ante Notice published on the 26/11/24 (Notice Reference: 2024/S 000-038129) as the standstill period communicated within the notice has been observed without query from the market.
The Authority is publishing this above-threshold contract award under the the Public Contract Regulations 2015 (as amended 2020) regulations. The National GP IT Futures Lot 1 Framework Agreement, against which Call Off Agreements have been executed and have expired on 31 March 2023. A contract extension is being made to ensure continuity arrangements are in place by NHSE applying a further extension to cover 1st April 2024 – 31st October 2024 whilst a new national framework was to be procured, however, there have been national delays to this process and NHSE are applying a further extension 1st November 2024 – 31st March 2025 to the existing contractual arrangement with the incumbent supplier. Upon publication of the national framework all services will be reprocured compliantly through this route.
A proposed contract is awarded to The Phoenix Partnership (TPP) for continuation of SystmOne – Core Clinical System from 1st November 2024 – 31st March 2025.
The proposed contract value for this 5 month period is £951,482.00 (PYE 1st November 2024 – 31st March 2025) and the total aggregate spend with the provider for the same services now equates to £5,327,527.00.
The Service to which this procurement relates fall within Schedule 3 of the Public Contracts Regulations 2015 as amended by as amended by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020, (the "Regulations"). As such, the Contracting Authority does not intend to hold itself bound by any of the Regulations, save those applicable to Schedule 3 Services.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £951,482
two.2) Description
two.2.2) Additional CPV code(s)
- 48180000 - Medical software package
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Mid and South Essex Health Economy
two.2.4) Description of the procurement
This is a Contract Award Notice published by NHS Mid and South Essex Integrated Care Board (herein "the Authority")' to communicate the contract award for the delivery of SystmOne Core Clinical Systems for the patient population of Mid and South Essex.
This Contract Award Notice is being published following the Voluntary Ex Ante Notice published on the 26/11/24 (Notice Reference: 2024/S 000-038129) as the standstill period communicated within the notice has been observed without query from the market.
The Authority is publishing this Contract Award Notice in the Find a Tender Service (FTS) in accordance with the Public Contracts Regulations 2015 (as amended by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020) for spend above £30,000.00
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Quality criterion - Name: Price / Weighting: 20
Price - Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
NHS Mid and South Essex Integrated Care Board are publishing this Contract Award Notice following the publication of the Voluntary Ex Ante Notice (26/11/24) Notice Number: 2024/S 000-038129 Notice Reference: 2024-043526. The Authoirty observed the standstill period and will now move to award this proposed contract in line with Public Contract Regulations 2015 (as amended 2020).
As communicated in the Voluntary Ex Ante Notice published 26/11/24,tThe National GP IT Futures Lot 1 Framework Agreement, against which Call Off Agreements have been executed and have expired on 31 March 2023. A contract extension to ensure continuity arrangements was put in place by NHSE applying a further extension to cover 1st April 2024 – 31st October 2024 whilst a new national framework was to be procured however there have been national delays to this process and NHSE are applying a further extension 1st November 2024 – 31st March 2025 to the existing contractual arrangement with the incumbent supplier. Upon publication of the national framework all services will be reprocured compliantly through this route.
A proposed contract is awarded to The Phoenix Partnership (TPP) for continuation of SystmOne – Core Clinical System from 1st November 2024 – 31st March 2025.
The proposed contract value for this 5 month period is £951,482.00 (PYE 1st November 2024 – 31st March 2025) and the total aggregate spend with the provider for the same services now equates to £5,327,527.00.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-038129
Section five. Award of contract
Title
Core Clinical System for Mid and South Essex (SystmOne)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 December 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Phoenix Partnership (TPP)
PP House, 129 Low Lane, Horsforth
Leeds
LS18 5PX
Country
United Kingdom
NUTS code
- UKE42 - Leeds
Companies House
LP003984
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £951,482
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
NHS Mid and South Essex Integrated Care Board
Phoenix House, Christopher Martin Rd,
Basildon
SS14 3HG
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
NHS Mid and South Essex Integrated Care Board
Phoenix Court Christopher Martin Rd,
Basildon
SS14 3HG
Country
United Kingdom
Internet address
https://www.midandsouthessex.ics.nhs.uk/about/boards/integrated-care-board/