Scope
Description
This project is for the provision of furniture across Great Western Railway (GWR) locations within its network, which spans from London Paddington to Penzance, parts of Wales, and the South of England.
GWR intends to appoint a single supplier under a two-year framework agreement to supply, deliver, and, where applicable, install furniture across a range of environments including customer-facing, operational, and office areas
This is a closed framework agreement with a fixed duration of two (2) year agreement with an option to extend for two further years on a yearly basis (1+1). Once awarded, no new suppliers will be admitted to the framework during this term.
The framework agreement will represent a pre-agreed set of Terms & Conditions, Scope of Services and Schedule of Rates.
Further information can be found in the specification and scope attached to this tender
Commercial tool
Establishes a framework
Total value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 1 November 2027
- Possible extension to 2 November 2029
- 4 years
Description of possible extension:
Possible extension to 2nd November 2029, 4 years
Options
The right to additional purchases while the contract is valid.
Possible extension to 2nd November 2029, 4 years
Main procurement category
Goods
CPV classifications
- 39100000 - Furniture
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
The successful tenderer will be awarded a two-year framework agreement. There is no guarantee of order volume, and purchases will be made on an as-needed basis throughout the contract duration. Orders under the framework will be called off as required by GWR departments, with the supplier providing quotations and availability based on the framework pricing and agreed.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
18 August 2025, 11:59pm
Electronic auction will be used
Yes
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price 55% |
Price | 55% |
| Quality | Quality 40% including 5% Sustainability |
Quality | 40% |
| Contract submission | agreeing to accept all the clauses contained with the Client's template contract 5% |
Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Utilities
Contracting authority
FIRST GREATER WESTERN LIMITED
- Companies House: 05113733
- Public Procurement Organisation Number: PXVG-2764-GZCQ
Milford House 1 Milford Street
Wiltshire
SN1 1HL
United Kingdom
Email: procurement@gwr.com
Region: UKK14 - Swindon
Organisation type: Private utility