Section one: Contracting entity
one.1) Name and addresses
First Greater Western Limited
8th Floor
LONDON
W21AF
FRH-procurement.indirects@firstrail.com
Country
United Kingdom
Region code
UKI32 - Westminster
Companies House
05113733
Internet address(es)
Main address
one.1) Name and addresses
First MTR South Western Trains Limited
London
FRH-procurement.indirects@firstrail.com
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
07900320
Internet address(es)
Main address
https://www.southwesternrailway.com/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://redirect.transaxions.com/events/ooObd
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://redirect.transaxions.com/events/ooObd
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
First Rail - GWR and SWR Uniform Provision
Reference number
FX1160
two.1.2) Main CPV code
- 18222000 - Corporate clothing
- UB02 - Clothing
two.1.3) Type of contract
Supplies
two.1.4) Short description
First Rail Holdings (FRH) are tendering for the provision of a fully managed Employee Uniform service to the below FRH Train Operating Companies (TOCs):
• First MTR South Western Trains Limited ("SWR") - 07900320
• First Greater Western Limited ("GWR") - 05113733
two.1.5) Estimated total value
Value excluding VAT: £8,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 18222000 - Corporate clothing
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
First Rail Holdings (FRH) are tendering for the provision of a fully managed uniform service to the following FirstGroup Rail Companies ('the Customer') in the UK:
First MTR South Western Trains Limited ("SWR") - 07900320
First Greater Western Limited ("GWR") - 05113733
There is no major rebrand or design activity expected during the mobilisation of the contract. The Customer seeks tenders for the provision of these services for a 3+2 term (an initial 3-year contracted period with the option to extend for a further 2 years).
The Customer intends to award separate TOC contracts to the entities listed above and, the Customer will award all contracts to a single supplier based on the outcome of a MEAT (most economically advantageous tender) evaluation methodology.
Requirements Summary:
1.1 The Supplier will perform the Goods and Services to meet the requirements of the Agreement.
1.2 The manufacture, [design if applicable] and supply of the Customers employee's uniform ('Garments').
1.3 End-to-end management of the phased mobilisation of all Customer contracts to a defined timeline, implementation includes facilitating the transfer of stock from incumbent premises and reprocessing/ booking.
1.4 Dedicated Contract Management.
1.5 All distribution and delivery of Garments to the Customer's designated delivery locations,
1.6 Robust stock holding and forecast process to ensure Garments are available and can be delivered to the Customer in line with demand,
1.7 The provision of a customer facing online system for employee ordering, allocation controls, return and exchange of Garments.
1.8 Supporting the Customer to adopt sustainable business practices and take advantage of advances in sustainability.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
An initial 3-year contracted term with the option to extend up to a further 2 years.
Contract Value is £1,600,000 per annum.
£4,800,000 for initial 3-years and a further £3,200,000 for the 2-year optional extended period.
£8,000,000 total over the full contract term.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 January 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
First Rail Holdings Limited
8th Floor | The Point | 37 North Wharf Road | London | W2 1AF
London
Country
United Kingdom