Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Ms Jodie Wakefield
Telephone
+44 7392102892
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Gas Servicing and Repairs
Reference number
DN730257
two.1.2) Main CPV code
- 50531200 - Gas appliance maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Provision of Gas Servicing and Repairs
Swindon Borough Council invites expressions of interest from gas safe registered providers for the provision of gas servicing and repairs.
Project Description
Swindon Borough Council (SBC) are looking for a Gas Safe Registered contractor(s) to support our in-house Gas engineers, completing, Gas Servicing, Gas repairs and void repairs / improvements and Gas call out / emergency works. Swindon Borough Council has 10,500 homes with just under 9000 of these having a gas boiler to provide heating and hot water.
The Procurement will be split into four lots supporting our existing in-house gas team in all areas – gas Safety inspections north, gas safety inspections south, gas reactive repairs, reactive gas repairs out of hours.
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £729,000 - £739,000 across the initial 12 month term. Broken down into lot 1 gas safety inspections north – estimated £197,000 - £199,500 per annum, lot 2 – gas safety inspections south – estimated £197,000 - £199,500 per annum, lot 3 – Gas reactive repairs - £169,000 - £171,500 per annum, lot 4 reactive gas repairs out of hours - £166,000 - £168,500 per annum
With an estimated contract spend across the potential total 3 year contract term of between £2,187,000 and £2,217,000. Broken down into lot 1 gas safety inspections north – estimated £591,000 - £598,500, lot 2 – gas safety inspections south – estimated £591,000 - £598,500, lot 3 – Gas reactive repairs - £507,000 - £514,500, lot 4- reactive gas repairs out of hours - £498,000 - £505,500
Full details relating to the services are provided in the tender documents.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,155,329.70
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 45315100 - Electrical engineering installation works
- 45331100 - Central-heating installation work
- 50411200 - Repair and maintenance services of gas meters
- 50511200 - Repair and maintenance services of gas pumps
- 50531200 - Gas appliance maintenance services
- 50720000 - Repair and maintenance services of central heating
- 71314310 - Heating engineering services for buildings
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 1 - Gas Safety Inspections North.
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £197,000 - £199,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £591,000 - £598,500.
two.2.5) Award criteria
Quality criterion - Name: Social Value / Weighting: 10%
Quality criterion - Name: Implementation / Weighting: 7.5%
Quality criterion - Name: Health & Safety / Weighting: 7.5%
Quality criterion - Name: Data Management / Weighting: 7.5%
Quality criterion - Name: Problem Solving / Weighting: 7.5%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 45310000 - Electrical installation work
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 50411200 - Repair and maintenance services of gas meters
- 50511200 - Repair and maintenance services of gas pumps
- 50531200 - Gas appliance maintenance services
- 50720000 - Repair and maintenance services of central heating
- 71314310 - Heating engineering services for buildings
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 2 - Gas Safety Inspections South
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £197,000 - £199,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £591,000 - £598,500.
two.2.5) Award criteria
Quality criterion - Name: Social Value / Weighting: 10%
Quality criterion - Name: Implementation / Weighting: 7.5%
Quality criterion - Name: Health & Safety / Weighting: 7.5%
Quality criterion - Name: Data Management / Weighting: 7.5%
Quality criterion - Name: Problem Solving / Weighting: 7.5%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
3
two.2.2) Additional CPV code(s)
- 45310000 - Electrical installation work
- 45331100 - Central-heating installation work
- 50411200 - Repair and maintenance services of gas meters
- 50511200 - Repair and maintenance services of gas pumps
- 50531200 - Gas appliance maintenance services
- 50720000 - Repair and maintenance services of central heating
- 71314310 - Heating engineering services for buildings
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 3 - Gas Reactive Repairs
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £169,000 - £171,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £507,000 - £514,500.
two.2.5) Award criteria
Quality criterion - Name: Social Value / Weighting: 10%
Quality criterion - Name: Implementation / Weighting: 7.5%
Quality criterion - Name: Health & Safety / Weighting: 7.5%
Quality criterion - Name: Data Management / Weighting: 7.5%
Quality criterion - Name: Problem Solving / Weighting: 7.5%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
4
two.2.2) Additional CPV code(s)
- 45310000 - Electrical installation work
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 50411200 - Repair and maintenance services of gas meters
- 50511200 - Repair and maintenance services of gas pumps
- 50531200 - Gas appliance maintenance services
- 50720000 - Repair and maintenance services of central heating
- 71314310 - Heating engineering services for buildings
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 4 - Reactive Gas Repairs Out of Hours
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £166,000 - £168,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £498,000 - £505,500
two.2.5) Award criteria
Quality criterion - Name: Social Value / Weighting: 10%
Quality criterion - Name: Implementation / Weighting: 7.5%
Quality criterion - Name: Health & Safety / Weighting: 7.5%
Quality criterion - Name: Data Management / Weighting: 7.5%
Quality criterion - Name: Problem Solving / Weighting: 7.5%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-019703
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 October 2024
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Liberty Gas Group Ltd T/A Liberty Group
Garden Works, Charley Wood Road, Knowsley Industrial Estate
Liverpool
L33 7SG
Country
United Kingdom
NUTS code
- UKD72 - Liverpool
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £395,787.90
Section five. Award of contract
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 October 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Liberty Gas Group Ltd T/A Liberty Gas Group
Garden Works, Charley Wood Road, Knowsley Industrial Estate
Liverpool
L33 7SG
Country
United Kingdom
NUTS code
- UKD72 - Liverpool
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £395,787.90
Section five. Award of contract
Lot No
3
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 October 2024
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SN Heating and Plumbing Limited
Unit 96, Pembroke Centre
Swindon
SN2 2PQ
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £363,753.90
Section five. Award of contract
Lot No
4
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom