Scope
Reference
DN782535
Description
The procurement is being carried out by the London Borough of Sutton working closely with Sutton Housing Partnership (SHP). SHP is a Housing Company (Arms Length Management Organisation), established by the London Borough of Sutton, to manage and maintain its 6000 Council homes and 1400 leasehold properties. Our purpose is to make every home a platform for successful lives.
This energy efficient retrofit project will deliver significant improvements to LBS housing stock, specifically, 45 Thicket Crescent, and 22 Thicket Road, Sutton, SM1.
45 Thicket Crescent consists of three four-storey residential buildings with flat corrugated metal sheet roofs. The buildings are linked via two separate central corridors that provide vertical and horizontal access to the flats.
22 Thicket Road consists of two four-storey residential buildings with flat corrugated metal sheet roofs. The buildings are linked via one central corridor that provide vertical and horizontal access to the flats.
The purpose of this RFQ is to facilitate the selection, and appointment, of Contractors to undertake these retrofit works. These works consist of installation of cavity wall insulation, external wall insulation, fire remediation works, external fabric repairs, mechanical and electrical works, solar PV panels, replacement windows and doors, and roof replacement works.
The Authority requires the delivery of six project components with the oversight and management by a Construction Manager appointment. In total the requirement forms six contractual lots:
There are separate tender documents for each Lot and separate submission requirements.
Lot 1 Fire Safety Works.
Lot 2 Mechanical and Electrical Works
Lot 3 Replacement Roofing Works
Lot 4 External Fabric Repairs
Lot 5 Replacement Windows and Doors
Lot 6 Cavity Wall Insulation
Contractors may only bid for a single Lot. No Contractor shall be awarded more than one Lot.
Sub-contracting shall not be authorised, for any of the seven Lots, and Contractors should ensure their response is cognisant of this direction.
Total value (estimated)
- £3,125,000 excluding VAT
- £3,750,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 1 August 2026
- 8 months, 29 days
Main procurement category
Works
Contract locations
- UKI63 - Merton, Kingston upon Thames and Sutton
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 Fire Safety Works.
Description
There are separate tender documents for each Lot and separate submission requirements. This Lot is to appoint a contractor for
(Lot 1) Lot 1 Fire Safety Works.
Contractors may only bid for a single Lot. No Contractor shall be awarded more than one Lot.
Sub-contracting shall not be authorised, for any of the six Lots, and Contractors should ensure their response is cognisant of this direction.
The purpose of this ITT is to facilitate the selection, and appointment, of Contractors to undertake these retrofit works. These works consist of installation of cavity wall insulation, external wall insulation, fire remediation works, external fabric repairs, mechanical and electrical works, solar PV panels, replacement windows and doors, and roof replacement works.
The Authority requires the delivery of six project components with the oversight and management by a Construction Manager appointment. In total the requirement forms six contractual lots:
Lot 1 Fire Safety Works.
Lot 2 Mechanical and Electrical Works
Lot 3 Replacement Roofing Works
Lot 4 External Fabric Repairs
Lot 5 Replacement Windows and Doors
Lot 6 Cavity Wall Insulation
More information can be found in the tender documents.
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
CPV classifications
- 45343000 - Fire-prevention installation works
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 Mechanical and Electrical Works
Description
There are separate tender documents for each Lot and separate submission requirements. This Lot is to appoint a contactor for
(Lot 2) Mechanical and Electrical Works.
Contractors may only bid for a single Lot. No Contractor shall be awarded more than one Lot.
Sub-contracting shall not be authorised, for any of the six Lots, and Contractors should ensure their response is cognisant of this direction.
The purpose of this ITT is to facilitate the selection, and appointment, of Contractors to undertake these retrofit works. These works consist of installation of cavity wall insulation, external wall insulation, fire remediation works, external fabric repairs, mechanical and electrical works, solar PV panels, replacement windows and doors, and roof replacement works.
The Authority requires the delivery of six project components with the oversight and management by a Construction Manager appointment. In total the requirement forms six contractual lots:
Lot 1 Fire Safety Works.
Lot 2 Mechanical and Electrical Works
Lot 3 Replacement Roofing Works
Lot 4 External Fabric Repairs
Lot 5 Replacement Windows and Doors
Lot 6 Cavity Wall Insulation
More information can be found in the tender documents.
Lot value (estimated)
- £1,250,000 excluding VAT
- £1,500,000 including VAT
CPV classifications
- 45350000 - Mechanical installations
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3 Replacement Roofing Works
Description
There are separate tender documents for each Lot and separate submission requirements. This Lot is to appoint a contactor for
(Lot 3) Replacement Roofing Works.
Contractors may only bid for a single Lot. No Contractor shall be awarded more than one Lot.
Sub-contracting shall not be authorised, for any of the six Lots, and Contractors should ensure their response is cognisant of this direction.
The purpose of this ITT is to facilitate the selection, and appointment, of Contractors to undertake these retrofit works. These works consist of installation of cavity wall insulation, external wall insulation, fire remediation works, external fabric repairs, mechanical and electrical works, solar PV panels, replacement windows and doors, and roof replacement works.
The Authority requires the delivery of six project components with the oversight and management by a Construction Manager appointment. In total the requirement forms six contractual lots:
Lot 1 Fire Safety Works.
Lot 2 Mechanical and Electrical Works
Lot 3 Replacement Roofing Works
Lot 4 External Fabric Repairs
Lot 5 Replacement Windows and Doors
Lot 6 Cavity Wall Insulation
Lot value (estimated)
- £630,000 excluding VAT
- £756,000 including VAT
CPV classifications
- 45260000 - Roof works and other special trade construction works
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Lot 4 External Fabric Repairs
Description
There are separate tender documents for each Lot and separate submission requirements. This Lot is to appoint a contactor for
(Lot 4) External Fabric Repairs.
Contractors may only bid for a single Lot. No Contractor shall be awarded more than one Lot.
Sub-contracting shall not be authorised, for any of the six Lots, and Contractors should ensure their response is cognisant of this direction.
The purpose of this ITT is to facilitate the selection, and appointment, of Contractors to undertake these retrofit works. These works consist of installation of cavity wall insulation, external wall insulation, fire remediation works, external fabric repairs, mechanical and electrical works, solar PV panels, replacement windows and doors, and roof replacement works.
The Authority requires the delivery of six project components with the oversight and management by a Construction Manager appointment. In total the requirement forms six contractual lots:
Lot 1 Fire Safety Works.
Lot 2 Mechanical and Electrical Works
Lot 3 Replacement Roofing Works
Lot 4 External Fabric Repairs
Lot 5 Replacement Windows and Doors
Lot 6 Cavity Wall Insulation
Lot value (estimated)
- £440,000 excluding VAT
- £528,000 including VAT
CPV classifications
- 45262522 - Masonry work
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Lot 5 Replacement Windows and Doors
Description
There are separate tender documents for each Lot and separate submission requirements. This Lot is to appoint a contactor for
(Lot 5) Replacement Windows and Doors.
Contractors may only bid for a single Lot. No Contractor shall be awarded more than one Lot.
Sub-contracting shall not be authorised, for any of the six Lots, and Contractors should ensure their response is cognisant of this direction.
The purpose of this ITT is to facilitate the selection, and appointment, of Contractors to undertake these retrofit works. These works consist of installation of cavity wall insulation, external wall insulation, fire remediation works, external fabric repairs, mechanical and electrical works, solar PV panels, replacement windows and doors, and roof replacement works.
The Authority requires the delivery of six project components with the oversight and management by a Construction Manager appointment. In total the requirement forms six contractual lots:
Lot 1 Fire Safety Works.
Lot 2 Mechanical and Electrical Works
Lot 3 Replacement Roofing Works
Lot 4 External Fabric Repairs
Lot 5 Replacement Windows and Doors
Lot 6 Cavity Wall Insulation
Lot value (estimated)
- £395,000 excluding VAT
- £474,000 including VAT
CPV classifications
- 45421100 - Installation of doors and windows and related components
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Lot 6 Cavity Wall Insulation
Description
There are separate tender documents for each Lot and separate submission requirements. This Lot is This Lot is to appoint a contractor for (Lot 6) for Cavity Wall Insulation.
Contractors may only bid for a single Lot. No Contractor shall be awarded more than one Lot.
Sub-contracting shall not be authorised, for any of the six Lots, and Contractors should ensure their response is cognisant of this direction.
The purpose of this ITT is to facilitate the selection, and appointment, of Contractors to undertake these retrofit works. These works consist of installation of cavity wall insulation, external wall insulation, fire remediation works, external fabric repairs, mechanical and electrical works, solar PV panels, replacement windows and doors, and roof replacement works.
The Authority requires the delivery of six project components with the oversight and management by a Construction Manager appointment. In total the requirement forms six contractual lots:
Lot 1 Fire Safety Works.
Lot 2 Mechanical and Electrical Works
Lot 3 Replacement Roofing Works
Lot 4 External Fabric Repairs
Lot 5 Replacement Windows and Doors
Lot 6 Cavity Wall Insulation
Lot value (estimated)
- £310,000 excluding VAT
- £372,000 including VAT
CPV classifications
- 45320000 - Insulation work
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lot 1 Fire Safety Works.
Lot 2. Lot 2 Mechanical and Electrical Works
Lot 3. Lot 3 Replacement Roofing Works
Lot 4. Lot 4 External Fabric Repairs
Lot 5. Lot 5 Replacement Windows and Doors
Lot 6. Lot 6 Cavity Wall Insulation
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 July 2025, 5:00pm
Tender submission deadline
6 August 2025, 12:00pm
Submission address and any special instructions
The Response to the Invitation to Tender (ITT - Below Threshold) must be completed and submitted electronically via the e-tendering portal by the Deadline - https://www.londontenders.org/
Tenders may be submitted electronically
Yes
Award criteria
The weighting is 30% Quality 70% Price.
The quality questions include:
> Resident Communication 30% of 30%
> Programme Management 30% of 30%
> Quality of Delivery 30% of 30%
> Social Value 10% of 30%
There are also additional Questions pass/fail addressing membership of professional bodies, health and safety, insurance requirements and technical capacity.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.londontenders.org/
The documents are available via the London Tenders Portal - https://www.londontenders.org/ Reference DN782535
Contracting authority
London Borough of Sutton
- Public Procurement Organisation Number: PJMC-1445-VCVG
Civic Offices, St Nicholas Way
Sutton
SM1 1EA
United Kingdom
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public authority - sub-central government