Scope
Reference
GSC1001365REQ
Description
Flintshire County Council (FCC / The Authority) is looking to procure a contract with an approved e-Broker supplier which is a Registered Body for the Disclosure and Barring Service (DBS) to provide DBS checks to support safeguarding and recruitment process. The Authority currently undertakes 1500-2000 DBS Checks per annum, this is based on previous figures and is not minimum or guaranteed. All requirements of this procurement exercise can be found within Proactis Source to Contract the reference is GSC1001365REQ
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Above the relevant threshold
Contract dates (estimated)
- 18 October 2025 to 17 October 2030
- Possible extension to 17 October 2033
- 8 years
Description of possible extension:
5 year contract with the option to extend on an annual basis for an additional 3 years. (5+1+1+1)
Main procurement category
Services
CPV classifications
- 75000000 - Administration, defence and social security services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
Contract locations
- UKL23 - Flintshire and Wrexham
Participation
Legal and financial capacity conditions of participation
Details can be found within the procurement documentation on Proactis Source to Contract.
Technical ability conditions of participation
Details can be found within the procurement documentation on Proactis Source to Contract.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 August 2025, 12:00am
Tender submission deadline
12 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
8 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 15 June 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Meeting DBS Service and Solution Specification Requirements | Quality | 20.00% |
| Implementation Plan | Quality | 6.00% |
| Customer Service, Contract / Account Management & Continuity of Service Provision | Quality | 4.00% |
| DBS & DfE Requirements | Quality | 4.00% |
| Technical Support & Customer Helpdesk | Quality | 4.00% |
| Effectiveness of Transferring DBS Forms | Quality | 2.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The Authority has not undertaken any preliminary market engagement.
Contracting authority
Flintshire County Council
- Public Procurement Organisation Number: PNJC-2356-PCDV
Ty Dewi Sant
Flintshire
CH5 3FF
United Kingdom
Contact name: Lisa Rainford
Telephone: 01824 712194
Email: procurement@denbighshire.gov.uk
Website: https://www.flintshire.gov.uk
Region: UKL23 - Flintshire and Wrexham
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales