- Scope of the procurement
- Lot 1 - YPO Branded Notebooks
- Lot 2 - Premium Casebound
- Lot 3 - Wirebound Polyprop
- Lot 4 - Twinwire Polyprop
- Lot 5 - Recycled Notebooks
- Lot 6 - Green Pressboard
- Lot 7 - Premium Pressboard
- Lot 8 - Fashion Notebooks
- Lot 9 - Hardback Memo Books
- Lot 10 - Office and Event Books
- Lot 11 - Flipchart Pads
- Lot 12 - Spiral Flipcharts
- Lot 13 - Book Cover Films
- Lot 14 - Book Jackets
- Lot 15 - Envelopes
Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
The Contracts Team
Telephone
+44 7901239756
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO 1207 - Book Coverings, Note Pads & Envelopes
Reference number
001207
two.1.2) Main CPV code
- 22000000 - Printed matter and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Book Coverings, Notepads and Envelopes for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire and also for Providers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.
two.1.5) Estimated total value
Value excluding VAT: £9,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - YPO Branded Notebooks
Lot No
1
two.2.2) Additional CPV code(s)
- 22815000 - Notebooks
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of YPO branded notebooks to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Premium Casebound
Lot No
2
two.2.2) Additional CPV code(s)
- 22815000 - Notebooks
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of premium casebound to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Wirebound Polyprop
Lot No
3
two.2.2) Additional CPV code(s)
- 22815000 - Notebooks
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of wirebound polyprop to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Twinwire Polyprop
Lot No
4
two.2.2) Additional CPV code(s)
- 22815000 - Notebooks
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of twinwire polyprop to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Recycled Notebooks
Lot No
5
two.2.2) Additional CPV code(s)
- 22815000 - Notebooks
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of recycled notebooks to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Green Pressboard
Lot No
6
two.2.2) Additional CPV code(s)
- 22815000 - Notebooks
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of green pressboard to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - Premium Pressboard
Lot No
7
two.2.2) Additional CPV code(s)
- 22815000 - Notebooks
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of premium pressboard to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 - Fashion Notebooks
Lot No
8
two.2.2) Additional CPV code(s)
- 22815000 - Notebooks
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of fashion notebooks to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 9 - Hardback Memo Books
Lot No
9
two.2.2) Additional CPV code(s)
- 22815000 - Notebooks
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of hardback memo books to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 10 - Office and Event Books
Lot No
10
two.2.2) Additional CPV code(s)
- 22815000 - Notebooks
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of office and event books to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 11 - Flipchart Pads
Lot No
11
two.2.2) Additional CPV code(s)
- 30197621 - Flipchart pad
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of flipchart pads to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 12 - Spiral Flipcharts
Lot No
12
two.2.2) Additional CPV code(s)
- 30197621 - Flipchart pad
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of spiral flipcharts to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 13 - Book Cover Films
Lot No
13
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of book cover films to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The variants that will be accepted on this Lot are as follows:
1. + / - 5% tolerance on the required plasticizer content
2. + / - 10% tolerance on the required micron
two.2) Description
two.2.1) Title
Lot 14 - Book Jackets
Lot No
14
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot is for the provision of book jackets to be delivered into YPO's distribution centre in Wakefield as well as directly to the end user.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The variant that will be accepted on this Lot is as follows:
+ / - 10% tolerance on the required micron
two.2) Description
two.2.1) Title
Lot 15 - Envelopes
Lot No
15
two.2.2) Additional CPV code(s)
- 30199230 - Envelopes
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of envelopes to be delivered into YPO's distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 20%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 February 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 February 2025
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom