Scope
Description
The Alpha Trust has tendered for the provision of cleaning services across two of its school sites. The Trust is seeking a supplier who will work with our schools to provide a clean and attractive environment for staff, students and visitors.
The contract or contracts will commence on 1 September 2025 for an initial period of three years, with the option to extend for a further period of one year at the discretion of the Board of Trustees.
The contract is sub-divided into two lots and tenderers were invited to bid for either or both of the lots.
The contract includes cleaning provision within the school buildings and for Manningtree High School, within the Sports Centre on the school site.
The Alpha Trust is looking for a contractor with a strong operational base who understands the needs of the education sector and is able to demonstrate innovative ways of providing
the service whilst taking into account environmental considerations.
Lot 1. Colchester County High School for Girls
Description
This lot relates to the provision of cleaning services for Colchester County High School for Girls. The Alpha Trust is seeking a supplier who will work with the school to provide a clean and attractive environment for staff, students and visitors.The Alpha Trust is seeking a supplier with an ability to understand the education sector and with the ability to meet health, safety and environmental standards appropriate to the site and its use. The delivery of the service should significantly contribute to the enhancement of the student experience.The successful contractor will be responsible for cleaning throughout the site (with some exceptions which are explained in the tender documentation).The service is required on weekdays for 50 weeks per year, with a combination of morning cleaning and afternoon cleaning. On days when the school is closed to students, contractors will be required to pick up outstanding tasks and non-routine cleaning as agreed with the school including polishing, deep cleaning and high level cleaning.The contractor will be required to provide materials and equipment. Cleaning services will include emptying of bins; buffing; vacuuming; mopping hard floors; stripping and resealing vinyl floors; damp dusting; and hygienic cleaning of toilets, showers and changing rooms.The contract includes the delivery of cleaning services in receptions, meeting rooms, corridors, stairwells, classrooms, offices, labs and specialist classrooms, and sports halls.Contractors will be expected to have a safeguarding policy in place and to meet the Alpha Trust's requirements in relation to pre-employment checks for staff.
Lot 2. Manningtree High School and Sports Centre
Description
This lot relates to the provision of cleaning services for Manningtree High School and Sports Centre. The Alpha Trust is seeking a supplier who will work with the school to provide a clean and attractive environment for staff, students and visitors.The Alpha Trust is seeking a supplier with an ability to understand the education sector and with the ability to meet health, safety and environmental standards appropriate to the site and its use. The delivery of the service should significantly contribute to the enhancement of the student experience.The successful contractor will be responsible for cleaning throughout the site.The service is required on weekdays for 50 weeks per year, with cleaning taking place in the afternoons. On days when the school is closed to students, contractors will be required to pick up outstanding tasks and non-routine cleaning as agreed with the school including polishing, deep cleaning and high level cleaning.The contractor will be required to provide materials and equipment. Cleaning services will include emptying of bins; buffing; vacuuming; mopping hard floors; stripping and resealing vinyl floors; damp dusting; and hygienic cleaning of toilets, showers and changing rooms.The contract includes the delivery of cleaning services in receptions, meeting rooms, corridors, stairwells, classrooms, offices, labs and specialist classrooms, and sports halls.Contractors will be expected to have a safeguarding policy in place and to meet the Alpha Trust's requirements in relation to pre-employment checks for staff.
Contract 1. Alpha Trust cleaning services - Colchester County High School for Girls
Lots
Lot 1. Colchester County High School for Girls
Supplier
Contract value
- £477,598 excluding VAT
- £573,117 including VAT
Above the relevant threshold
Award decision date
15 July 2025
Date assessment summaries were sent to tenderers
16 July 2025
Standstill period
- End: 28 July 2025
- 8 working days
Earliest date the contract will be signed
30 July 2025
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
The contract is for an initial three year period with an option to extend for one further year with the approval of the Board of Trustees.
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
Contract locations
- UKH - East of England
Contract 2. Alpha Trust Cleaning Services - Manningtree High School
Lots
Lot 2. Manningtree High School and Sports Centre
Supplier
Contract value
- £393,309 excluding VAT
- £471,970 including VAT
Above the relevant threshold
Award decision date
15 July 2025
Date assessment summaries were sent to tenderers
16 July 2025
Standstill period
- End: 28 July 2025
- 8 working days
Earliest date the contract will be signed
30 July 2025
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
The contract is for a three year period with the option to extend for a further year with the approval of the Board of Trustees
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
Contract locations
- UKH - East of England
Information about tenders
Lot 1. Colchester County High School for Girls
- 16 tenders received
- 10 tenders assessed in the final stage:
- 8 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 9 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Manningtree High School and Sports Centre
- 14 tenders received
- 8 tenders assessed in the final stage:
- 6 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 7 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Suppliers
CRYSTAL FACILITIES MANAGEMENT LIMITED
- Companies House: 05645405
- Public Procurement Organisation Number: PVCZ-2689-XVJJ
Lyra Court Portal Way
London
W3 6BJ
United Kingdom
Email: tenders@crystalservices.uk.com
Website: http://www.crystalservices.uk.com
Region: UKI73 - Ealing
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Alpha Trust Cleaning Services - Manningtree High School
KGB CLEANING SOUTH WEST LIMITED
- Companies House: 06941723
- Public Procurement Organisation Number: PTYG-3883-YQQN
Innovation Centre, 99 Park Drive, Milton Park
Abingdon
OX14 4RY
United Kingdom
Email: commercialteam@kgbsouthwest.com
Website: http://www.kgbsouthwest.com
Region: UKJ14 - Oxfordshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Alpha Trust cleaning services - Colchester County High School for Girls
Contracting authority
ALPHA TRUST
- Companies House: 07755713
- Public Procurement Organisation Number: PNNJ-9121-XQDR
Colchester County High School For Girls
Colchester
CO3 3US
United Kingdom
Email: procurement@alphamat.org
Region: UKH34 - Essex Haven Gateway
Organisation type: Public authority - sub-central government