Section one: Contracting authority/entity
one.1) Name and addresses
Social Security Scotland
3rd Floor, Agnes Husband House, 17 South Union Street
Dundee
DD1 4BF
Contact
Laura Louw
Laura.Louw@Socialsecurity.gov.scot
Telephone
+44 1412425913
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
https://www.socialsecurity.gov.scot/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30345
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Internal Knowledge Management Hub - Modification
Reference number
S/24/109
two.1.2) Main CPV code
- 72421000 - Internet or intranet client application development services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 72421000 - Internet or intranet client application development services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Social Security Scotland has a requirement to place a contract with an external service provider for the provision of an Internal Knowledge Management Hub.
This hub is required by Social Security Scotland to store and present agency content which can be accessed by staff. The solution should act as a single source of truth hosting content such as operational and decision making guidance, policies and procedures and benefit eligibility criteria. The solution should support staff to access the right information at the right time, acting as an enabler for
them to deliver a first class service which meets the needs and expectations of clients.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
17 February 2024
End date
16 February 2027
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 000-034940
Section five. Award of contract/concession
Contract No
S/23/004
Title
Internal Knowledge Management Hub - Modification
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
15 February 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Invotra
4th floor, Dukes Court, Duke St, Woking GU21 5BH
Woking
GU21 5BH
Rachael.Alderlieste@invtora.com
Telephone
+44 7703351801
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £296,000
Section six. Complementary information
six.3) Additional information
The contract term is 3 years with the option to extend for a further period of 12 months
(SC Ref:785787)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72421000 - Internet or intranet client application development services
seven.1.3) Place of performance
NUTS code
- UKM - Scotland
seven.1.4) Description of the procurement:
Internal Knowledge Management Hub including pre production staging (testing) site
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
17 February 2024
End date
16 February 2027
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£320,192
seven.1.7) Name and address of the contractor/concessionaire
Invotra
4th floor, Dukes Court, Duke St, Woking GU21 5BH
Woking
GU21 5BH
Rachael.Alderlieste@Invotra.com
Telephone
+44 07703351801
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The modification is to purchase a staging site for the Internal Knowledge Management Hub that allows all new developments and changes to be trialled before placing on the live system.
Invotra have committed to provide Community Benefits over the 3 year initial term of the contract.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Modified under Regulation 72 (1) (b) of the Public Contracts (Scotland) Regulations 2015
The incumbent supplier owns the platform for the Internal Knowledge Management Hub and is therefore the only supplier who can provide the staging site. The increase in price does not exceed 50% of the initial contract value.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £296,000
Total contract value after the modifications
Value excluding VAT: £320,192