Section one: Contracting authority
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Contact
business.procureeani.org.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BSP-24-009 Workplace Uniforms and PPE
Reference number
BSP-24-009
two.1.2) Main CPV code
- 18100000 - Occupational clothing, special workwear and accessories
two.1.3) Type of contract
Supplies
two.1.4) Short description
The EA invites tenders for the provision of Workplace Uniforms and PPE. This Framework Agreement will run from the 01 June 2025 for a 2 year Initial Period on an as and when required basis, with a possible further extension of a 2 year period. The administering procurement office for this tender, on behalf of EA, will be the Business Services and Products Procurement Category, based in Ballymena. The EA invites tenders for the provision of Workplace Uniforms and PPE. This Framework has the following 5 Lots: Lot 1 Protective Clothing, Lot 2 School Crossing Patrol, Lot 3 Misc Items, Equip and Gloves, and Specialised Protective Clothing, Lot 4 Catering Accessories and Uniforms and Lot 5 Bite Resistant PPE.
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 18110000 - Occupational clothing
- 18113000 - Industrial clothing
- 18114000 - Coveralls
- 18130000 - Special workwear
- 18140000 - Workwear accessories
- 18141000 - Work gloves
- 18142000 - Safety visors
- 18143000 - Protective gear
- 18200000 - Outerwear
- 18210000 - Coats
- 18213000 - Wind jackets
- 18220000 - Weatherproof clothing
- 18221000 - Waterproof clothing
- 18221300 - Raincoats
- 18222000 - Corporate clothing
- 18230000 - Miscellaneous outerwear
- 18232000 - Skirts
- 18234000 - Trousers
- 18235000 - Pullovers, cardigans and similar articles
- 18235100 - Pullovers
- 18235300 - Sweatshirts
- 18330000 - T-shirts and shirts
- 18331000 - T-shirts
- 18332000 - Shirts
- 18333000 - Polo shirts
- 18400000 - Special clothing and accessories
- 18410000 - Special clothing
- 18420000 - Clothing accessories
- 18424000 - Gloves
- 18443000 - Headgear and headgear accessories
- 18443300 - Headgear
- 18443340 - Caps
- 18443400 - Chin straps for headgear
- 18443320 - Field caps
- 18443500 - Visors
- 18444000 - Protective headgear
- 18444100 - Safety headgear
- 18444110 - Helmets
- 18444111 - Crash helmets
- 18444200 - Hard hats
- 35113000 - Safety equipment
- 35113300 - Safety installations
- 35113430 - Safety vests
- 35113440 - Reflective vests
- 35113470 - Protective shirts or pants
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The EA invites tenders for the provision of Workplace Uniforms and PPE. This Framework Agreement will run from the 01 June 2025 for a 2 year Initial Period on an as and when required basis, with a possible further extension of a 2 year period. The administering procurement office for this tender, on behalf of EA, will be the Business Services and Products Procurement Category, based in Ballymena. The EA invites tenders for the provision of Workplace Uniforms and PPE. This Framework has the following 5 Lots: Lot 1 Protective Clothing, Lot 2 School Crossing Patrol, Lot 3 Misc Items, Equip and Gloves, and Specialised Protective Clothing, Lot 4 Catering Accessories and Uniforms and Lot 5 Bite Resistant PPE.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2025
End date
31 May 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 2 year period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Period 01 June 2025 to 31 May 2027 with the option to extend for a further 2 year period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The scope of this Framework Agreement is to fulfil the EA’s supply and delivery requirement of Workplace Uniforms and PPE for various directorates and schools throughout the whole of NI from 01 June 2024. This Framework Agreement is divided into 5 Lots which are: Lot 1 - Protective Clothing. Lot 2 - School Crossing Patrol . Lot 3 - Miscellaneous Items, Equipment, Gloves and Specialist Protective Clothing. Lot 4 - Catering Accessories & Uniforms. Lot 5 - Bite Resistant PPE. This Framework Agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows: Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. Further Education Colleges in NI – The colleges with SLA agreements are: North West Regional College, Northern Regional College, South Eastern Regional College, South West College, Southern Regional College. Grant Controlled Integrated Education Schools in NI. Independent School in NI. Libraries NI: https://www.librariesni.org.uk/Libraries/. EA Teachers’ and Educational Centres. Council for the Curriculum, Examination and Assessment NI (CCEA) . Armagh Observatory and Planetarium. Middletown Centre for Autism. Controlled Schools Support Council (CSSC). Education Authority. Northern Ireland Council for Integrated Education (NICIE). At some point during the life of the Framework, any current and future EA customers, and educational bodies, may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements, either participating or non-participating institutions may already have in place. The estimated value in II.2.6 is maximum estimated value including all Lots and there is no guarantee of spend. Value may move between Lots during the course of the Framework Agreement.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
As per tender documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
As per tender documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 January 2025
Local time
3:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
27 January 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 27 June 2025
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The scope of this Framework Agreement is to fulfil the EA’s supply and delivery requirement of Workplace Uniforms and PPE for various directorates and schools throughout the whole of NI from 01 June 2024. This Framework Agreement is divided into 5 Lots which are: Lot 1 - Protective Clothing. Lot 2 - School Crossing Patrol . Lot 3 - Miscellaneous Items, Equipment, Gloves and Specialist Protective Clothing. Lot 4 - Catering Accessories & Uniforms. Lot 5 - Bite Resistant PPE. This Framework Agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows: Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. Further Education Colleges in NI – The colleges with SLA agreements are: North West Regional College, Northern Regional College, South Eastern Regional College, South West College, Southern Regional College. Grant Controlled Integrated Education Schools in NI. Independent School in NI. Libraries NI: https://www.librariesni.org.uk/Libraries/. EA Teachers’ and Educational Centres. Council for the Curriculum, Examination and Assessment NI (CCEA) . Armagh Observatory and Planetarium. Middletown Centre for Autism. Controlled Schools Support Council (CSSC). Education Authority. Northern Ireland Council for Integrated Education (NICIE). At some point during the life of the Framework, any current and future EA customers, and educational bodies, may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements, either participating or non-participating institutions may already have in place. The estimated value in II.2.6 is maximum estimated value including all Lots and there is no guarantee of spend. Value may move between Lots during the course of the Framework Agreement.
six.4) Procedures for review
six.4.1) Review body
Education Authority
Belfast
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The UK does not currently have any such bodies with. . responsibilities for appeal/mediation procedures..