Section one: Contracting authority
one.1) Name and addresses
Buckinghamshire and Milton Keynes Fire Authority
Headquarters, Stocklake
Aylesbury
HP20 1BD
Contact
Procurement Manager
Country
United Kingdom
NUTS code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PRO-517 - Cleaning Services, Consumables and Related Services
Reference number
PRO-517
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Buckinghamshire Fire and Rescue Service (BFRS) are seeking to award contract(s) for cleaning services, consumables and related services to multiple Fire Service sites within the County of Buckinghamshire and Milton Keynes.The tender consists of 2 Lots with bidders invited to bid for each or both Lots: Lot 1 South Sites- consists of 4 sites across the South of the County, Lot 2 North Sites – consists of 5 sites across the North of the County and Milton KeynesFull details of the site locations and requirements are detailed in the tender documentsSite visits are available to interested bidders on the following dates:11 September 2024 – LOT 1 South Sites12 September 2024 – LOT 2 North SitesFull details of the site visits schedule is provided within the tender documents at https://in-tendhost.co.uk/bucksfire/aspx/HomeThe awarded contract(s) will commence 01 April 2025 for a term of 3 years with an option to extend up to 24 mths, 5 years in total. Fixed price for initial 2 years
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £400,300
two.2) Description
two.2.1) Title
Lot 1 - South Sites - Buckinghamshire
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
Main site or place of performance
Lot 1 South Sites includes 4 sites located within the south of the county of Buckinghamshire. Full details are available within the tender documents.
two.2.4) Description of the procurement
The Contracting Authority is seeking to award a contract for general cleaning services including supply of consumables and ability to provide specialist kitchen deep clean services to four Fire Service sites within the south of the county of Buckinghamshire. Dedicated cleaners will provide cleaning services to the 4 sites, including core consumables & ability to provide kitchen deep clean services as detailed within the tender documents. The contract initial term is 3 years with an option to extend a further 2 years to a total of 5 years. The estimated annual value of this contract is £34,052.
two.2.5) Award criteria
Quality criterion - Name: As set out in the tender documents / Weighting: 70%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - North Sites - Buckinghamshire & Milton Keynes
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
Main site or place of performance
five Sites located in North of county of Buckinghamshire & Milton Keynes
two.2.4) Description of the procurement
The Contracting Authority is seeking to award a contract for general cleaning services including supply of consumables and ability to provide specialist kitchen deep clean services to five Emergency Service sites within the North of the county of Buckinghamshire and Milton Keynes area. Dedicated cleaners will provide cleaning services to the 5 sites, including core consumables & ability to provide kitchen deep clean services as detailed within the tender documents. The contract initial term is 3 years with an option to extend a further 2 years to a total of 5 years. The estimated annual value of this contract is £55,445.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-027628
Section five. Award of contract
Contract No
BMKFA 000378
Lot No
1
Title
Cleaning Services , Consumables & Related Services - South Sites
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 December 2024
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sasse Ltd
Unit 3, The Valley Centre, Gordon Road
High Wycomber
HP13 6EQ
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
National registration number
07447234
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £103,000
Total value of the contract/lot: £150,000
Section five. Award of contract
Contract No
BMKFA 000379
Lot No
2
Title
Cleaning Services , Consumables & Related Services - North Sites
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 December 2024
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sasse Ltd
Unit 3, The Valley Centre, Gordon Road
High Wycomber
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
National registration number
07447234
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £167,000
Total value of the contract/lot: £250,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice High Court of England and Wales
Rolls Building, 7 Rolls Building, Fetter Lane,
London
EC4A 1NL
Country
United Kingdom